Executive Assistant, AIVERA GLOBAL (Dubai)

Nordic Investin Group Aktiebolag; Dubai; On-site; AED 60,000 - 120,000; Full time

Benefits offered by this job

International exposure

Growth opportunities

Senior leadership interaction

Job summary

AIVERA GLOBAL is seeking an Executive Assistant to work directly with management in Dubai, coordinating across international partners and the academic network. You will help manage calendars, meetings and travel, ensuring deadlines are met and information is ready for leadership reviews.

You will handle confidential matters with discretion, support invoicing and partner outreach, and contribute to launches of programmes and events in the UAE and beyond.

Qualifications

• Lives in Dubai and has the right to work in the UAE.
• Speaks and writes fluent English.
• Is structured, takes ownership and follows through without being reminded.
• Is comfortable in contact with senior decision makers.
• Works independently and handles several tasks at the same time.
• Is discreet and handles confidential information with good judgment.

Responsibilities

• Manage the calendar, book and prepare meetings, and coordinate across multiple time zones.
• Coordinate with partners, including the teams around Professor Kotler and Dr. Kumar.
• Receive tasks, delegate them to the right person and follow up until delivered.
• Follow up on colleagues' work and projects, and report on status and deviations.
• Support financial administration, such as invoicing, documentation and contact with banks and auditors.
• Identify and establish contact with companies, organisations and partners who can offer AIVERA's programmes.
• Present AIVERA to potential customers and partners, and drive these contacts forward to business.
• Support the launch of programmes and events in the UAE and internationally.
• Plan and book travel, meetings and events.
• Prepare materials, summaries and minutes before and after meetings.

Skills

Executive support

Calendar management

Multitasking

Discretion

English proficiency

Tools

Microsoft Office

Email client

Job description

About AIVERA GLOBAL

AIVERA GLOBAL is an international education and implementation platform for artificial intelligence. Together with Professor Philip Kotler and Dr. V Kumar, we develop AI programmes and certifications that help companies and professionals put AI to work in practice. We are based in Dubai and serve customers around the world, including the Middle East, India, Europe and the United States.

We are looking for an Executive Assistant who works directly with management on everything related to AIVERA. The role is based in Dubai.

About the role

You make sure things get done. You keep track of meetings, tasks and deadlines, follow up to make sure what is delegated is actually delivered, and free up management's time for what creates the most value. You will work close to the international network around AIVERA, including our academic partners, customers and distributors.

Your responsibilities

• Manage the calendar, book and prepare meetings, and coordinate across multiple time zones
• Coordinate with partners, including the teams around Professor Philip Kotler and Dr. V Kumar
• Receive tasks, delegate them to the right person and follow up until they are delivered
• Follow up on colleagues' work and projects, and report on status and deviations
• Support financial administration, such as invoicing, documentation and contact with banks and auditors
• Identify and establish contact with companies, organisations and partners who can offer AIVERA's programmes
• Present AIVERA to potential customers and partners, and drive these contacts forward to business
• Support the launch of programmes and events in the UAE and internationally
• Plan and book travel, meetings and events
• Prepare materials, summaries and minutes before and after meetings

We are looking for someone who

• Lives in Dubai and has the right to work in the UAE
• Speaks and writes fluent English
• Is structured, takes ownership and follows through without being reminded
• Is comfortable in contact with senior decision makers
• Works independently and handles several tasks at the same time
• Is discreet and handles confidential information with good judgment

Meritorious

• Arabic or another language relevant to our markets
• Experience as an executive assistant, coordinator or in business development
• Experience from education, training, consulting or tech
• A network in the UAE and the Gulf region

Compensation

Compensation is performance-based. This means that your compensation is determined entirely by the results you deliver.

What we offer

You work directly with management in an international company, alongside some of the world's most recognised names in marketing. You get a lot of responsibility early, a clear role and the opportunity to grow as AIVERA expands.