Executive Assistant / Admin Officer

Metaworld Consultant; Dubai; On-site; AED 102,000 - 122,000; Full time

Benefits offered by this job

Travel allowances negotiable

Global travel opportunities

Job summary

Metaworld Consultant in Dubai seeks an Executive Assistant to directly support the General Manager, managing daily schedules, travel, and high-priority tasks.

The ideal candidate is fluent in Mandarin and English, detail-oriented, discreet, and globally mobile, with experience in fast-paced, cross-cultural settings and the ability to coordinate complex meetings and client engagements.

Qualifications

• Fluent Mandarin and English language skills required for professional communication.
• Prior EA or similar experience preferred.
• Willingness to travel frequently and manage cross-border duties.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Coordinate GM’s schedule and follow up on daily work and urgent tasks.
• Manage business travel, itineraries, bookings and meetings.
• Attend meetings and coordinate on-site events and client visits.
• Serve as primary liaison between GM and clients, partners and suppliers.
• Track projects, tasks and action items for timely completion.
• Maintain organized documentation, minutes and background materials.

Skills

Mandarin Chinese

English

Executive support

Adaptability

Fast execution

Confidentiality

Travel readiness

Interpersonal skills

Time management

Education

International Trade

Business Administration

International Relations

Management

Job description

We are seeking a dedicated Executive Assistant to the General Manager to directly support a high-net-worth entrepreneur in his daily operations and business activities. The ideal candidate will possess fluent Chinese communication skills, strong execution abilities, and high adaptability to thrive in a fast-paced, multi-cultural environment with frequent travel requirements.

Key Responsibilities

• Executive & Business Support: Coordinate and follow up on the GM’s daily work schedule and business affairs; assist in handling ad-hoc, high-priority, and urgent assignments.
• Business Travel Management: Accompany the GM on business trips, including travel to Dubai, Turkey, Kyrgyzstan, and other international destinations.
• Itinerary & Travel Coordination: Manage travel logistics—including flight bookings, hotel reservations, local transport, meetings, and business itineraries—ensuring smooth and organized travel.
• Meeting & On-Site Assistance: Attend business meetings, client visits, networking events, and other professional engagements alongside the GM, providing on-site communication and event coordination.
• Stakeholder Communication: Serve as the daily point of contact and communication channel between the GM and clients, business partners, suppliers, and external stakeholders.
• Project & Task Tracking: Track and follow up on business projects, client accounts, and operational tasks as instructed by the GM, ensuring timely completion.
• Documentation & Information Management: Organize business files, meeting minutes, client records, and background materials, keeping track of critical action items.
• Information & Research Gathering: Conduct basic research, market data compilation, and business background checks as required by the GM.
• Crisis Management & Flexibility: Handle ad-hoc tasks and unexpected situations promptly, demonstrating fast problem-solving capabilities.
• Confidentiality: Maintain strict confidentiality regarding the GM’s work schedules, business intelligence, and personal matters.
• Ad-Hoc Duties: Perform other tasks assigned by the General Manager.

Qualifications & Requirements

• Demographics & Demeanor: Male, professional appearance, mature, polished, and possesses high professional standards.
• Language Proficiency: Fluent in Chinese (Mandarin) and English; able to conduct professional and daily business communications seamlessly in Chinese.
• Experience: Prior experience as an Executive Assistant, Assistant to GM, Business Assistant, Administrative Assistant, or Project Assistant is preferred.
• Education & Background: Open to all academic backgrounds; degrees in International Trade, Business Administration, International Relations, or Management are preferred.
• Trade Knowledge: Familiarity with customs declarations, import/export documentation, freight processes, and customs clearance procedures. Experience in metals, steel, construction materials, or bulk commodities is a plus.
• Mobility: Able and willing to accept high-frequency domestic and international business travel.
• Personal Attributes: Patient, detail-oriented, highly responsible, and meticulous.
• Execution: Exceptional execution ability; fast at understanding expectations and delivering prompt results.
• Adaptability & Resilience: High adaptability; stays calm, composed, and solution-focused under high pressure or shifting schedules.
• Interpersonal Skills: High Emotional Intelligence (EQ); perceptive to subtle cues, with a clear understanding of the GM’s working style and communication preferences.
• Work Ethic: Reliable, cooperative, service-oriented, with strong time management and multi-tasking skills.
• Integrity: Strict adherence to professional ethics, holding zero-tolerance for leaks of company or personal confidential information.
• Monthly Salary: AED 10,000
• Travel Requirement: Frequent business trips to Turkey, Kyrgyzstan, and other countries as business demands.
• Benefits & Travel Allowances: Negotiable during the interview process.