Executive Assistant to General Manager

J S T LIMITED ELECTRONIC - L.L.C - O.P.C; Dubai; On-site; AED 167,000 - 246,000; Full time

Benefits offered by this job

UAE-compliant benefits

Career growth opportunities

Professional modern workspace

Job summary

Darkblue Technology L.L.C. in the UAE seeks an Executive Assistant to the General Manager. This role provides comprehensive administrative and personal support to the GM and ensures smooth operation of daily office activities.

Key duties include managing the GM's schedule, arranging meetings and travel, preparing agendas and minutes, handling confidential documents, coordinating communications, and assisting with bilingual reports in English and Chinese where needed.

Qualifications

• Bachelor's degree required in Business Administration/Communications or related field.
• Minimum 3 years experience as Executive Assistant/Personal Assistant/Admin in the UAE.
• Proficiency in MS Office and strong written/verbal English; Chinese a plus.

Responsibilities

• Manage GM's daily schedule, appointments, meetings and travel arrangements.
• Prepare meeting agendas, presentations, minutes and follow-up actions.
• Handle confidential documents, filing, record keeping and correspondence.
• Coordinate internal and external communications for the GM; draft bilingual materials as needed.
• Oversee office operations, procurement requests and document control.

Skills

Strong sense of responsibility

Confidentiality

Professionalism

Time-management

multitasking

English communication

Chinese (bonus)

Education

Bachelor's degree in Business Administration/Communications or related field

Tools

MS Office

Job description

Darkblue Technology L.L.C. a leading system integrator and du channel parnter in the UAE focusing is seeking a highly professional and detail-oriented Executive Assistant to the General Manager (GM). This role provides comprehensive administrative and personal support to the GM and ensures the smooth operation of daily office activities.

Key Responsibilities

1. Executive Support to GM

• Manage the GMs daily schedule appointments meetings and travel arrangements
• Prepare meeting agendas presentations minutes and follow-up action items
• Handle confidential business and personal documents filing and record keeping
• Coordinate internal and external communications on behalf of the GM
• Assist in preparing reports correspondence and bilingual documents (English/Chinese where needed)

2. Office Administration

• Oversee day-to-day office operations including supplies documentation printing and mail
• Support administrative processes workflow tracking and document control
• Manage meeting room bookings visitor coordination and general office logistics
• Support procurement requests and internal administrative tasks

3. Financial & Document Handling

• Organize receipts invoices payment vouchers and assist finance with reconciliations
• Maintain proper filing of contracts purchase orders supplier records and official documents
• Assist with reimbursements petty cash records payment preparation files and vendor follow-up

4. Coordination & Communication

• Act as a key point of contact between the GM internal teams partners suppliers and clients
• Follow up on assigned tasks across departments to ensure timely completion
• Draft professional emails letters and internal communications

Requirements

• Strong sense of responsibility confidentiality and professionalism
• Excellent organizational time-management and multitasking abilities
• Bachelors degree in Business Administration Communications or related field
• Minimum 3 years experience as Executive Assistant / Personal Assistant / Admin in the UAE
• Proficiency in MS Office
• Strong written and verbal communication in English (Chinese is a plus but not mandatory)
• Ability to handle urgent tasks and occasional overtime

Preferred Qualifications

• Previous experience supporting senior executives (GM/CEO/Director level)
• Familiarity with contract filing document management and finance-related paperwork
• UAE driving license is a plus
• Experience in technology IT or system integration industries is advantageous

Compensation & Benefits

• Competitive salary (based on experience)
• UAE-compliant benefits: visa insurance annual leave public holidays
• Professional modern working environment
• Career growth opportunities within an expanding organization

Required Skills:

Requirements -Strong sense of responsibility confidentiality and professionalism -Excellent organizational time-management and multitasking abilities -Bachelors degree in Business Administration Communications or related field -Minimum 3 years experience as Executive Assistant / Personal Assistant / Admin in the UAE -Proficiency in MS Office -Strong written and verbal communication in English (Chinese is a plus but not mandatory) -Ability to handle urgent tasks and occasional overtime Preferred Qualifications -Previous experience supporting senior executives (GM/CEO/Director level) is preferred -Familiarity with contract filing document management and finance-related paperwork -UAE driving license is a plus -Experience in technology IT or system integration industries is advantageous