Executive Assistant

Kone México; United Arab Emirates; On-site; AED 180,000 - 280,000; Full time

Job summary

KONE is seeking an energetic Executive Assistant to support the Regional Leadership Team from our Dubai office. The role focuses on diary, travel, and meeting management, while coordinating with senior leaders and external partners to ensure smooth operations.

Ideal candidates will possess a university degree, experience in multinational settings, and excellent English communication skills. Proficiency with MS Office, especially Excel and PowerPoint, is essential in a fast-paced environment.

Qualifications

• University degree required.
• Experience in a similar role in a multinational environment.
• Ability to structure, organize, plan, and execute work across cross‑functional teams.
• Excellent analytical, verbal, and written communication skills.
• Able to work across all layers of the organization.
• Comfortable in a fast‑paced, dynamic environment.
• Experience in business intelligence, analytics, and reporting.
• Advanced user of MS Office (Excel and PowerPoint).
• Excellent English language skills.
• Additional languages such as Arabic are a plus.

Responsibilities

• Extensive diary, events, and travel management to ensure no schedule conflicts.
• Managing complex stakeholder engagement.
• Full responsibility for Leadership Team Meetings.
• Administrative tasks including writing briefs, minutes, and presentations; managing communications.
• Transcribing, typing, formatting, and proofreading diverse materials using office software.
• Facilitate smooth communication between executives, teams, and external parties.
• Handle confidential information and maintain records securely.

Skills

English language proficiency

Verbal communication

Written communication

Education

University degree

Tools

MS Office

Excel

PowerPoint

Job description

About KONE

Certified as a Top Employer for the UAE, Qatar, KSA, and Oman, KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency from the team, putting our people first and creating a workplace that nurtures collaboration, diversity, growth, and well‑being.

Reporting to the Managing Director for the Middle East, Turkey & Africa, we are looking for an energetic and enthusiastic Executive Assistant to be based in our regional office in Dubai, supporting the Regional Leadership Team.

Core Responsibilities

• Extensive diary, events, and travel management to ensure there is no conflict between schedules;
• Managing complex stakeholder engagement;
• Full responsibility for the Leadership Team Meetings;
• Administrative tasks, including writing briefs and taking meeting minutes, creating and proofreading presentations, and managing internal and external communication;
• Accurately transcribe, type, format, and proofread a wide variety of material (for example, correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics, and spreadsheet software;
• Facilitate smooth communication between the Executive/Manager/Team and other Executives, Managers, and employees; and between the Executive and external parties such as media, customers, and the public;
• Handle confidential information and maintain the security of the Executive/Manager/Team’s records and files.

Qualifications

• University Degree holder
• Experience in a similar role working in a multinational environment and managing multiple senior leadership teams
• Ability to structure, organize, plan, and execute work across cross‑functional teams
• Excellent analytical, verbal, and written communication skills
• Ability to work well and communicate effectively across all layers of the organization
• Comfortable working in a fast‑paced, dynamic environment
• Experience in business intelligence, analytics, and reporting
• Advanced user of MS Office (Excel and PowerPoint)
• Excellent English language skills
• Other languages such as Arabic will be an added value

Company Culture & Benefits

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual.

Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas.

Sustainability is an integral part of our culture and the daily practice.

We follow ethical business practices and we seek to develop a culture of working together where co‑workers trust and respect each other and good performance is recognized.

In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Deadline

The deadline for applications is 9/9/2026.

Additional Information

Read more on https://kone.com/global/en/careers.html

About KONE

At KONE, our purpose is to shape the future of cities. As a global leader in the elevator and escalator industry, we move two billion people every day, making their journeys safe, convenient, and reliable with smart and sustainable People Flow®.

In 2025, KONE had annual sales of EUR 11.2 billion, and at the end of the year over 60,000 employees in close to 70 countries.

KONE Class B shares are listed in the Nasdaq Helsinki Ltd. in Finland.