Executive Assistant

Henley & Partners - The Firm of Global Citizens®; Dubai; On-site; AED 167,000 - 257,000; Full time

Job summary

Henley & Partners, a leading global citizenship and residency advisory firm, seeks an Executive Assistant to support the Middle East Regional Head in Dubai. The role coordinates personal and professional schedules, travel logistics, and routine communications with internal teams and external stakeholders.

Responsibilities include calendar management, travel arrangements, meeting support, email monitoring, CRM updates, and social media assistance on LinkedIn, all within a fully office-based

Qualifications

• Relevant tertiary qualification in Executive Assistance, Business Administration and/or Project Management is advantageous.
• Minimum 2 years' experience in an Executive Assistant / Administrative Assistant role supporting Executives in a fast-paced environment.
• Proficiency in the full Microsoft Office Suite at an advanced level.
• Excellent English communication skills, both verbal and written.
• Experience with CRM systems and professional social media - LinkedIn - would be advantageous.
• Fully office-based position; work from the office 5 days a week.

Responsibilities

• Manage the ME Regional Head's calendar, coordinating personal and professional meetings, events and related logistics.
• Coordinate all travel arrangements, including flights, accommodation, itineraries and other travel-related logistics, as well as manage expense reports and post-travel reconciliations.
• Draft correspondence, gather information, handle incoming matters and act as a liaison with senior leadership and internal teams.
• Provide support with the ME Regional Head's email inbox, including monitoring messages and assisting with routine correspondence.
• Follow up on commitments, priorities and deadlines, ensuring tasks and projects are completed efficiently.
• Attend meetings with the ME Regional Head, take notes, record action points and assist with presentations and meeting materials.
• Maintain and update the CRM system with relevant information and records.
• Support management of the ME Regional Head's professional social media presence (LinkedIn) and coordinate updates.
• Handle occasional administrative communications with clients as needed.

Skills

English communication

Executive assistance

Organizational skills

Office administration

Education

Bachelor's or Diploma in Executive Assistance / Business Administration / Project Management

Tools

Microsoft Office Suite

CRM systems

LinkedIn

Job description

Joining Henley & Partners

As the leading global citizenship and residency advisory firm for over two decades, Henley & Partners helps clients navigate the complex landscape of investment migration and citizenship planning.

Why Choose Henley & Partners?

• Global Impact:Make a difference by helping individuals and families access new opportunities and secure a brighter future through alternative citizenship and residency options.
• Cutting-Edge Expertise:Join industry pioneers providing innovative solutions and exceptional service through an extensive international network.
• Dynamic Culture:Work in a multicultural and inclusive environment with over 40 offices worldwide, fostering collaboration and personal growth.
• Continuous Learning:Benefit from ongoing professional development, training programs, and industry conferences to enhance your skills.
• Impactful Projects:Engage in high-profile projects that shape the future of investment migration and global mobility.
• Work-Life Balance:Enjoy flexible working arrangements and benefits that support your well-being.

...but that's enough about us, let's talk about you! The Executive Assistant role is responsible for effectively coordinating the personal and professional schedule of the Middle East Regional Head, providing executive support in a one-on-one working relationship and acting as a key point of contact for internal and external stakeholders.

Responsibilities:

• Manage the ME Regional Head's calendar, coordinating personal and professional meetings, events and related logistics.
• Coordinate all travel arrangements, including flights, accommodation, itineraries and other travel-related logistics, as well as manage expense reports and post-travel reconciliations.
• Draft correspondence, gather information, handle incoming matters and act as a liaison with senior leadership and internal teams.
• Provide support with the ME Regional Head's email inbox to a certain extent, including monitoring incoming messages, identifying and flagging important or urgent matters, and assisting with routine correspondence when required.
• Follow up on the ME Regional Head's commitments, priorities and deadlines, ensuring tasks and projects are completed efficiently.
• Attend meetings with the ME Regional Head where required, taking notes, recording key action points and ensuring appropriate follow-up. Support with the preparation of presentations and other meeting materials when necessary.
• Maintain and update the CRM system, ensuring that relevant information, activities, follow-ups and records are accurately and consistently recorded.
• Support the management of the ME Regional Head's professional social media presence, particularly LinkedIn, including managing and coordinating social media activities and ensuring information is kept up to date where required.
• Handle occasional administrative communication with clients, limited to informing them of bureaucratic or logistical matters when necessary.

Requirements:

• Relevant tertiary qualification in Executive Assistance, Business Administration and/or Project Management is advantageous.
• Minimum 2 years' experience in an Executive Assistant / Administrative Assistant role supporting Executives in a fast-paced environment.
• Proficiency in the full Microsoft Office Suite at an advanced level.
• Excellent English communication skills, both verbal and written.
• Experience with CRM systems and professional social media - platforms, particularly LinkedIn, would be advantageous.
• This is a fully office-based position and requires the successful candidate to work from the office 5 days a week.

Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development.

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