Executive Assistant

Remotedxb; Dubai; On-site; AED 167,400 - 279,000; Full time

Benefits offered by this job

Accelerated career trajectory

Comprehensive relocation support

Tier 1 global medical coverage

Flexible work arrangements

Opportunities for team connection through retreats and events

Job summary

Remotedxb in Dubai is looking for an Executive Assistant to manage complex calendars and coordinate international travel. The ideal candidate will have 3-4 years of experience supporting senior leaders, be fluent in Arabic and English, and possess strong organizational skills.

This position offers an accelerated career trajectory, comprehensive relocation support, tier 1 medical coverage, and opportunities for flexible work arrangements.

Qualifications

• 3-4 years of experience supporting senior executives in consulting or professional services.
• Proficiency in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.
• Proven experience managing complex calendars and international travel logistics.

Responsibilities

• Manage complex, fast-changing calendars for senior leadership.
• Coordinate international travel arrangements including flights and accommodation.
• Prepare agendas and follow-up actions for senior leadership meetings.

Skills

Fluency in Arabic

Fluency in English

Microsoft Office proficiency

Organizational skills

Attention to detail

Education

Professional qualification in Business Administration or Office Management

Job description

Responsibilities

• Proactively manage complex, fast-changing calendars to protect leadership time and ensure strategic priorities are met
• Coordinate intricate international travel arrangements, including flights, accommodation, visas, and detailed itineraries
• Prepare agendas, briefing materials, meeting packs, and follow-up actions for senior leadership
• Screen and manage incoming communications, ensuring urgent matters receive prompt attention
• Act as a primary point of contact for senior government officials, clients, and internal stakeholders
• Draft, proofread, and format high-quality correspondence, presentations, and business documents
• Support the Associate Partner with ad hoc operational tasks, expense coordination, and project-related activities

Requirements

• 3-4 years of experience supporting senior executives, partners, or C‑suite leaders in consulting or professional services
• Full fluency in both Arabic and English (written and spoken)
• Proficiency in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel
• Proven experience managing complex calendars and international travel logistics
• Professional qualification in Business Administration, Office Management, or a related field
• Exceptional organizational skills and high attention to detail

Preferred Qualifications

• Experience working within a fast‑paced, high‑pressure consulting or government environment
• Ability to maintain high levels of discretion and professionalism when handling sensitive information

Benefits

• Accelerated career trajectory within a performance‑driven environment
• Comprehensive relocation support, including visa sponsorship and transition assistance
• Tier 1 global medical coverage and wellbeing support
• Flexible work arrangements and generous annual leave
• Opportunities for team connection through retreats and events

About the Company

Whiteshield is an AI‑native sovereign intelligence company helping governments move from insight to action. Founded in 2011, the company combines public policy expertise, proprietary data assets, and AI‑enabled applications to support decision‑makers across workforce development, economic competitiveness, and societal transformation.