Secretary to the CEO/Chairman

Kingston Stanley; Dubai; On-site; AED 335,000 - 603,000; Full time

Job summary

Kingston Stanley in Dubai seeks an experienced Secretary to directly support our CEO/Chairman in a fast-paced, demanding environment. This role works closely with the C-level suite, handling confidential matters with discretion and coordinating calendars, meetings, and travel.

The successful candidate will manage complex scheduling, prepare presentations and minutes, and be on-call when required. Fluent English, excellent communication, and mature professionalism are essential.

Qualifications

• 8+ years of experience supporting a CEO, Chairman, MD, or C-suite executive.
• Experience in a fast-paced, high-pressure environment.
• Fluent English in writing and speaking.
• Excellent communication, organization and time-management skills.
• Discretion, professionalism and adaptability.
• Flexibility and on-call availability as needed.

Responsibilities

• Manage the CEO/Chairman's complex diary, appointments, meetings, and travel arrangements.
• Coordinate with C-level executives, senior management, clients, and key stakeholders.
• Prepare correspondence, presentations, reports, meeting agendas and minutes.
• Track and follow up on important actions and priorities.
• Handle sensitive information with complete discretion.
• Anticipate requirements and proactively manage changing priorities.
• Provide support outside standard hours and be on-call when required.

Skills

Executive support

Diary management

Discretion

Communication

English proficiency

Travel coordination

Job description

We are currently looking for an experienced and highly professional Secretary to provide direct support to a CEO/Chairman within a fast-paced and highly demanding environment.

This is not a traditional Secretary role. The successful candidate will work closely with the C-level suite, senior stakeholders and must be comfortable managing confidential and time-sensitive matters with a high level of discretion.

Key Responsibilities:

• Manage the CEO/Chairman's complex diary, appointments, meetings, and travel arrangements
• Coordinate with C-level executives, senior management, clients, and key stakeholders
• Prepare correspondence, presentations, reports, meeting agendas, and minutes
• Track and follow up on important actions and priorities
• Handle sensitive and confidential information with complete discretion
• Anticipate requirements and proactively manage changing priorities
• Provide support outside standard working hours and be on-call when required

Key Requirements:

• 8+ years' experience supporting a CEO, Chairman, MD, or C-suite executive
• Proven experience in a fast-paced, high-pressure environment
• Fluent English is mandatory, both written and spoken
• Excellent communication, organisation, and time-management skills
• Highly polished, mature, discreet, proactive, and adaptable
• Comfortable with a demanding role that requires flexibility and availability