Executive Assistant

KONE; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

KONE is seeking an energetic Executive Assistant to support the Regional Leadership Team from its Dubai office. The role focuses on diary, events and travel management, plus liaison with internal and external stakeholders to ensure smooth operations.

Responsibilities include writing briefs, taking minutes, and preparing presentations while handling confidential information with discretion. English skills are essential, Arabic is a plus.

Qualifications

• University degree holder with experience in multinational environments.
• Experience supporting senior leadership teams and managing complex calendars.
• Excellent analytical, verbal, and written communication skills.
• Ability to work across cross‑functional teams in a fast-paced setting.

Responsibilities

• Manage extensive diary, events and travel for the Leadership Team.
• Coordinate complex stakeholder engagement and minute taking.
• Prepare briefs, presentations and internal/external communications.
• Transcribe, format and proofread various documents and reports.

Skills

Diary management

Stakeholder engagement

Time management

MS Office

English proficiency

Education

University degree

Tools

MS Office Suite

Job description

Certified as a Top Employer for the UAE, Qatar, KSA, and Oman, KONEis dedicated to a better world of work and exhibits this through excellentpeople practices.

We are committedto fostering a great work culture and inspiring the highest standards of quality and efficiency from the team,putting our people firstand creating a workplace that nurtures collaboration, diversity, growth, andwell-being.

Reporting to the Managing Director for the Middle East, Turkey & Africa, we are looking for an energetic and enthusiasticExecutive Assistant to be based in our regional office in Dubai, supporting the Regional Leadership Team.

Core responsibilities will encompass extensive diary, events, and travel management to ensure there is no conflict between schedules; managing complex stakeholder engagement; and full responsibility for the Leadership Team Meetings.

There is an administrative element to the role, including writing briefs and taking meeting minutes, creating and proofreading presentations, and managing internal and external communication.

Accurately transcribe, type, format, and proofread a wide variety of material (for example, correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics, and spreadsheet software.

Facilitate smooth communication between the Executive/Manager/Team and other Executives, Managers, and employees; and between the Executive and external parties such as media, customers, and the public. Handle confidential information and maintain the security of the Executive/Manager/Team’s records and files.

Are you the one?

• University Degree holder
• Experience in a similar role working in a multinational environment and managing multiple senior leadership teams.
• Ability to structure, organize, plan, and execute work across cross-functional teams.
• Excellent analytical, verbal, and written communication skills
• Ability to work well and communicate effectively across all layers of the organization.
• Comfortable working in a fast-paced, dynamic environment
• Experience in business intelligence, analytics, and reporting
• Advanced user of MS Office (Excel and PowerPoint)
• Excellent English language skills. Other languages such as Arabic will be an added value.

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Read more on https://kone.com/global/en/careers.html