Executive Assistant

Kone México; Dubai; On-site; AED 150,000 - 200,000; Full time

Job summary

KONE is seeking an energetic Executive Assistant to be based in our Dubai regional office, supporting the Regional Leadership Team. The role requires coordinating extensive diaries, travel, and meetings, handling confidential information, and ensuring smooth internal and external communication with a multinational team.

Applicants should hold a University Degree, have experience in a similar multinational role, and demonstrate excellent English language skills; Arabic language knowledge is a

Qualifications

• University Degree holder.
• Experience in a similar role in a multinational environment.
• Ability to structure, organize, plan, and execute across cross‑functional teams.
• Excellent verbal and written communication skills.
• Ability to communicate across all layers of the organization.
• Comfortable in a fast‑paced, dynamic environment.
• Experience in business intelligence, analytics, and reporting.
• Advanced MS Office skills (Excel and PowerPoint).
• Excellent English language skills; Arabic is a plus.

Responsibilities

• Extensive diary, events, and travel management to avoid schedule conflicts.
• Manage complex stakeholder engagement for leadership.
• Full responsibility for Leadership Team Meetings.
• Prepare briefs, take meeting minutes, and produce/Proof presentations; manage communications.
• Transcribe, format, and proofread a wide variety of material (invoices, contracts, reports, etc.).
• Facilitate smooth communication between executives and internal/external parties.
• Handle confidential information and protect records for executives.

Skills

Diary management

Stakeholder engagement

Meeting minutes

Verbal communication

Written communication

Language skills (English)

Education

University Degree

Tools

MS Office

PowerPoint

Excel

Job description

About KONE

Certified as a Top Employer for the UAE, Qatar, KSA, and Oman, KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency from the team, putting our people first and creating a workplace that nurtures collaboration, diversity, growth, and well‑being.

Reporting to the Managing Director for the Middle East, Turkey & Africa, we are looking for an energetic and enthusiastic Executive Assistant to be based in our regional office in Dubai, supporting the Regional Leadership Team.

Core Responsibilities

• Extensive diary, events, and travel management to ensure there is no conflict between schedules;
• Managing complex stakeholder engagement;
• Full responsibility for the Leadership Team Meetings;
• Administrative tasks, including writing briefs and taking meeting minutes, creating and proofreading presentations, and managing internal and external communication;
• Accurately transcribe, type, format, and proofread a wide variety of material (for example, correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics, and spreadsheet software;
• Facilitate smooth communication between the Executive/Manager/Team and other Executives, Managers, and employees; and between the Executive and external parties such as media, customers, and the public;
• Handle confidential information and maintain the security of the Executive/Manager/Team’s records and files.

Qualifications

• University Degree holder
• Experience in a similar role working in a multinational environment and managing multiple senior leadership teams
• Ability to structure, organize, plan, and execute work across cross‑functional teams
• Excellent analytical, verbal, and written communication skills
• Ability to work well and communicate effectively across all layers of the organization
• Comfortable working in a fast‑paced, dynamic environment
• Experience in business intelligence, analytics, and reporting
• Advanced user of MS Office (Excel and PowerPoint)
• Excellent English language skills
• Other languages such as Arabic will be an added value

Company Culture & Benefits

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual.

Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas.

Sustainability is an integral part of our culture and the daily practice.

We follow ethical business practices and we seek to develop a culture of working together where co‑workers trust and respect each other and good performance is recognized.

In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Deadline

The deadline for applications is 9/9/2026.

Additional Information

Read more on https://kone.com/global/en/careers.html

About KONE

At KONE, our purpose is to shape the future of cities. As a global leader in the elevator and escalator industry, we move two billion people every day, making their journeys safe, convenient, and reliable with smart and sustainable People Flow®.

In 2025, KONE had annual sales of EUR 11.2 billion, and at the end of the year over 60,000 employees in close to 70 countries.

KONE Class B shares are listed in the Nasdaq Helsinki Ltd. in Finland.