Executive Assistant

Anarock Middle East; Dubai; On-site; AED 167,000 - 279,000; Full time

Job summary

ANAROCK Middle East is seeking an Executive Assistant to provide comprehensive administrative support in our Dubai office. The role involves managing calendars, scheduling meetings, organizing travel, and preparing expense reports, while drafting correspondence and maintaining records.

The successful candidate will liaise with stakeholders, coordinate communications, and assist with presentations and reports, upholding strict confidentiality and professionalism in a fast-paced, client-focused

Qualifications

• Strong executive administrative experience including calendar management and travel planning.
• Experience drafting and reviewing correspondence and preparing reports.
• Excellent communication, discretion, and ability to interact with senior leadership.
• Proficiency with MS Office; real estate or professional services background is an advantage.

Responsibilities

• Manage calendars, schedule meetings, organize travel, and prepare expense reports.
• Draft and review correspondence and maintain records and files.
• Coordinate internal and external communications and support presentations and reports.
• Liaise with stakeholders and ensure timely follow-ups while upholding confidentiality.

Skills

Calendar management

Meeting coordination

Travel arrangements

Expense reports

Communication skills

Discretion and confidentiality

Organizational skills

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Job description

Company Description

ANAROCK Middle East is a subsidiary of the ANAROCK Group, delivering exclusive real estate services across the region. The company focuses on serving a discerning clientele and redefining luxury living standards in the Middle East. With a specialized approach to premium properties, ANAROCK Middle East emphasizes personalized service and deep market expertise. Team members join a dynamic environment that values professionalism, client focus, and long-term relationships in the real estate sector.

Role Description

This is a full-time, on-site Executive Assistant role based in Dubai. The Executive Assistant will provide comprehensive administrative and executive support, including managing calendars, scheduling meetings, organizing travel, and preparing expense reports. The role involves drafting and reviewing correspondence, maintaining records and files, coordinating internal and external communications, and supporting the preparation of presentations and reports. The Executive Assistant will liaise with stakeholders, ensure timely follow-ups on action items, and help streamline office operations to enable senior leadership to focus on strategic priorities. The individual will be expected to maintain strict confidentiality, demonstrate professionalism, and represent the company in a polished manner.

Qualifications

Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and travel arrangements. Experience with Administrative Assistance tasks such as document preparation, filing, office coordination, and general clerical support. Proficiency in managing Expense Reports, including tracking costs, reconciling receipts, and supporting budgeting processes. Excellent Communication skills, both written and verbal, with the ability to interact effectively with senior leadership and external partners. High level of professionalism, discretion, and integrity in handling confidential information. Strong organizational and time-management abilities, with attention to detail and the capacity to prioritize multiple tasks. Comfort with office software and tools (e.g., MS Office, calendar and conferencing platforms); experience in real estate or professional services is an advantage. Relevant diploma or bachelor’s degree in Business Administration, Management, or a related field, or equivalent professional experience.