Executive Assistant

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 75,000 - 120,000; Full time

Job summary

Gate 8 AI Solutions seeks an on-site Executive Assistant in Dubai to deliver comprehensive executive support. You will manage calendars, schedule meetings, coordinate travel, and prepare expense reports while handling confidential information with discretion.

You will draft correspondence and presentations and support leadership communications and events. The role requires strong organizational skills, proactive problem-solving, and the ability to balance multiple priorities in a fast-paced

Qualifications

• Diploma or bachelor’s degree in Business Administration or related field.
• Experience supporting senior leadership or C-level executives preferred.
• Proficiency with productivity tools (Microsoft Office or Google Workspace).
• Strong calendar management, travel coordination, and expense report preparation.

Responsibilities

• Manage calendars and schedule meetings for executives.
• Coordinate travel arrangements and prepare expense reports.
• Draft and edit correspondence and presentations for leadership.
• Support leadership meetings and events with logistics and documentation.

Skills

Calendar management

Meeting coordination

Administrative support

Travel coordination

Expense reports

Communication

Confidential information handling

Microsoft Office

Education

Bachelor’s degree in Business Administration

Diploma in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Company Description Gate 8 AI Solutions delivers AI-powered health exchanges, insurance platforms, and digital portals that connect regulators, payers, providers, and members. The company focuses on secure data exchange, intelligent claims processing, and advanced fraud, waste, and abuse (FWA) detection. Its solutions are designed to strengthen integrity, efficiency, and trust across complex healthcare ecosystems. Team members collaborate with leading healthcare organizations to build scalable, compliant, and high-impact digital solutions. Working at Gate 8 offers the opportunity to contribute to technology that improves transparency and outcomes in healthcare.

Role Description The Executive Assistant role at Gate 8 AI Solutions is a full-time, on-site position based in Dubai, United Arab Emirates. This role provides comprehensive executive support, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports. The Executive Assistant will organize and maintain documentation, draft and edit correspondence and presentations, and ensure timely follow-up on executive action items. Daily responsibilities include serving as a primary point of contact for internal and external stakeholders, handling confidential information with discretion, and supporting the coordination of leadership meetings and events. The role requires strong organizational skills, proactive problem-solving, and the ability to support multiple priorities in a fast-paced environment.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Candidates should possess solid Administrative Assistance and office coordination skills to manage documents, logistics, and day-to-day operations.
• Candidates should possess effective Communication skills for interacting with executives, team members, and external partners, both in writing and verbally.
• Candidates should possess experience preparing and reconciling Expense Reports and handling basic financial and travel-related documentation.
• Additional beneficial qualifications include proficiency with productivity tools (e.g., "Microsoft Office or Google Workspace"), excellent time management, attention to detail, and the ability to handle confidential information with discretion.
• A diploma or bachelor’s degree in Business Administration, Management, or a related field, and prior experience supporting senior leadership or C-level executives, are preferred.