Executive Personal Assistant

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Specialityvalve in Dubai is seeking a temporary Executive Personal Assistant to support senior leadership with day-to-day admin tasks on-site. You will manage diaries, organize meetings, and coordinate travel for executives, while handling correspondence and preparing basic documents and presentations.

The role requires 0–2 years of experience in an administrative or assistant role, with a relevant diploma or bachelor’s degree, strong communication, and meticulous attention to detail.

Qualifications

• Candidates should possess Personal Assistance skills including organizing tasks and handling confidential information.
• Executive Administrative Assistance capabilities such as scheduling meetings and coordinating travel.
• Clear and professional communication skills, both written and verbal.
• Effective diary management and time management to prioritize tasks.
• Solid clerical skills: typing, filing, data entry and use of office software.
• 0–2 years of experience in an administrative or assistant role.
• Relevant diploma or bachelor’s degree in business administration, commerce, or related field.
• Strong attention to detail, reliability, and ability to work on-site in Dubai with discretion.

Responsibilities

• Manage diaries and schedules for senior leadership.
• Organize meetings and coordinate travel and accommodation.
• Handle correspondence and prepare basic documents and presentations.
• Maintain records and ensure timely follow-up on action items.
• Act as a point of contact for internal teams and external stakeholders.
• Provide on-site support in a dynamic industrial environment.

Skills

Personal Assistance

Executive Administrative Assistance

Communication

Diary Management

Clerical Skills

Education

Diploma/Bachelor's in business administration or related field

Tools

Office software

Job description

Company Description

Specialityvalve is a leading industrial valve manufacturing firm established in 2013 and headquartered in Coimbatore, India. The company is recognized for producing high-quality, customized valve designs tailored to the specific applications and needs of its customers. With nearly a decade of experience, Specialityvalve has built a strong reputation as a trusted supplier of widely used and specialized valves. The firm emphasizes international standards, precise application understanding, and reliable guidance to deliver products that meet stringent industrial requirements. Its commitment to quality and customer-focused solutions distinguishes Specialityvalve within the valve manufacturing industry.

Role Description

This is a temporary, on-site Executive Personal Assistant role based in Dubai. The Executive Personal Assistant will support senior leadership with day-to-day administrative tasks, including managing diaries and schedules, organizing meetings, and coordinating travel and accommodation. The role involves handling correspondence, preparing basic documents and presentations, maintaining records, and ensuring timely follow-up on action items. The assistant will act as a point of contact for internal teams and external stakeholders, ensuring clear and professional communication. The position is designed for individuals with 0 to 2 years of experience who are eager to develop administrative and organizational skills in a dynamic, industrial business environment.

Qualifications

• Candidates should possess strong Personal Assistance skills, including organizing tasks, handling confidential information, and supporting daily executive needs.
• Candidates should possess Executive Administrative Assistance capabilities, such as scheduling meetings, coordinating travel, and managing documentation for leadership.
• Candidates should possess clear and professional Communication skills, both written and verbal, to interact effectively with stakeholders and team members.
• Candidates should possess effective Diary Management and time management skills to prioritize tasks and maintain accurate calendars and appointments.
• Candidates should possess solid Clerical Skills, including basic typing, filing, data entry, and use of office software (e.g., email, word processing, spreadsheets).
• 0–2 years of experience in an administrative or assistant role, preferably supporting managers or executives.
• Relevant diploma or bachelor’s degree in business administration, commerce, or a related field is beneficial.
• Strong attention to detail, reliability, and the ability to work on-site in Dubai with a professional and discreet approach.