Executive Assistant

LK Talent Collective; Dubai; In loco; AED 180.000 - 300.000; Tempo pieno

Descrizione del lavoro

LK Talent Collective is seeking an experienced Executive Assistant in Dubai to provide executive and personal support, CRM management, and office administration. The role includes handling confidential matters, coordinating travel, and ensuring smooth day-to-day operations while using Claude to support research, drafting and administration.

The successful candidate will manage UK/UAE payroll and compliance tasks, maintain CRM data quality, and coordinate visa and employment documentation as

Competenze

• Proven experience as Executive Assistant or Personal Assistant.
• Experience supporting senior management or business owners.
• Hands-on CRM management experience.
• Professional experience using Claude.
• Finance administration across UK and UAE.
• Excellent written and spoken English.

Mansioni

• Manage diaries, meetings, travel arrangements and communications for executives.
• Coordinate personal appointments and handle confidential matters.
• Maintain CRM records, ensure data quality and generate reports.
• Use Claude to support research, drafting and administration.
• Prepare invoices, expenses, payments and payroll-related support.
• Coordinate UAE visa applications and employment documentation.
• Oversee office operations, contracts and supplier management.

Descrizione del lavoro

Location: Dubai, UAE - About the opportunity

LK Talent Collective is recruiting an experienced Executive Assistant on behalf of a client in Dubai.

This is a varied role combining executive and personal assistance with CRM management, finance administration, office operations and employment administration.

The successful candidate will be highly organised, proactive and confident managing competing priorities, with the judgement to handle sensitive information and take ownership of tasks from start to finish.

Key responsibilities

Executive and personal assistance

• Manage diaries, meetings, appointments and travel arrangements.
• Monitor correspondence, prioritise requests and prepare professional communications.
• Prepare meeting materials, record actions and follow up on deadlines.
• Coordinate personal appointments, bookings and administrative requirements.
• Handle confidential business and personal matters with discretion.

CRM management

• Maintain accurate and up-to-date contacts, records and activity logs.
• Manage data quality, remove duplicates and track follow-up actions.
• Produce reports and ensure information is accessible and organised.
• Identify opportunities to improve CRM processes and workflows.

Claude and AI tools

• Use Claude to support research, drafting, document preparation and administration.
• Develop effective prompts and workflows to improve productivity.
• Review outputs for accuracy and suitability before use.
• Apply appropriate care when handling confidential information.

Finance administration — UK and UAE

• Prepare and track invoices, payments, expenses and supporting documents.
• Monitor outstanding balances and coordinate payment follow-ups.
• Support bank reconciliations, cash-flow tracking and payroll administration.
• Liaise with accountants and external advisers on UK and UAE financial requirements.
• Maintain organised records to support accounting, VAT and tax submissions.
• Track deadlines and flag discrepancies promptly.

Office management

• Coordinate daily office operations, suppliers, equipment and supplies.
• Maintain filing systems, contracts and administrative records.
• Manage subscriptions, renewals and service-provider relationships.
• Support employee onboarding and offboarding.
• Introduce practical improvements to administrative processes.

Visas and employment administration

• Coordinate UAE visa applications, renewals and cancellations with relevant providers.
• Track expiry dates for visas, passports, insurance and employment documents.
• Maintain employee files, leave records and employment documentation.
• Support employment processes using a working knowledge of relevant UK and UAE employment law.
• Liaise with HR, PRO services and external advisers when specialist input is required.

Essential experience and skills

• Proven experience as an Executive Assistant, Personal Assistant or in a comparable business-support role.
• Experience supporting senior management or business owners.
• Hands-on experience managing a CRM system.
• Professional experience using Claude.
• Finance administration experience across both the UK and UAE.
• Experience in personal assistance and office management.
• Practical experience coordinating UAE employment visas.
• Working knowledge of UK and UAE employment law relevant to administrative responsibilities.
• Excellent written and spoken English.
• Strong spreadsheet, diary-management and document-preparation skills.
• Excellent attention to detail, discretion and follow-through.
• Ability to prioritise effectively and work independently.