Executive Admin & Document Control Specialist

Damac Properties; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Damac Properties is seeking an experienced executive secretary to deliver dedicated secretarial and administrative support across the team and department, ensuring the smooth running of projects and accurate record keeping.

Responsibilities include taking minutes, maintaining document control, coordinating cross-border travel, and handling data-entry tasks. The role requires 4-6 years' related experience and strong MS Office skills within the Gulf region.

Qualifications

• 4-6 years of experience in a related field, preferably in the Gulf Region.
• Strong working knowledge of Microsoft Office and of project management tools.

Responsibilities

• Dedicated support to manage scheduling across stakeholders and time zones, travel-related calendar changes, meeting coordination and follow-ups across parallel workstreams.
• Provide full secretarial and admin support to the team and department to ensure the smooth running of the Project.
• Take minutes of meeting and maintain records for the team
• Develop and maintain document control processes for efficient management
• Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the department
• Support the officers and team in daily admin roles and assist to keep stock of stationery supplies for the department
• Perform data-entry, recording, printing and filing duties
• Undertake any ad-hoc admin projects/duties as required
• Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.

Skills

Secretarial support

Calendar management

Meeting coordination

Document control

Travel arrangements

Data entry

Tools

Microsoft Office

Project management tools

Job description

Damac Properties is seeking an experienced executive secretary to deliver dedicated secretarial and administrative support across the team and department, ensuring the smooth running of projects and accurate record keeping.

Responsibilities include taking minutes, maintaining document control, coordinating cross-border travel, and handling data-entry tasks. The role requires 4-6 years' related experience and strong MS Office skills within the Gulf region.