Executive Admin Assistant – Abu Dhabi Projects

Khatib & Alami International; Abu Dhabi; On-site; AED 36,000 - 54,000; Full time

Job summary

Khatib & Alami International is seeking an Administrative Assistant (Abu Dhabi Projects) in Abu Dhabi to support the assigned manager. You will organize the manager's schedule, coordinate travel arrangements, and manage meeting logistics to ensure smooth operations.

Key duties include welcoming visitors, booking rooms, maintaining documents, handling phones and emails, preparing internal communications, data entry, and enforcing corporate policies and procedures.

Qualifications

• High School Degree.
• Good organizational skills.
• Good communication and interpersonal skills.
• Strong attention to details.
• Good time management skills.
• Proficiency in spoken and written Arabic and English.

Responsibilities

• Organize the schedule of assigned managers, as needed
• Handle the assigned managers business trips and logistics, including transportation, accommodation and schedule, in coordination with the Travel & Logistics Officer, as needed
• Welcome and ensure visitors are being well attended, as needed
• Book rooms and conference facilities as per the assigned managers requests
• Conduct departmental control activities, such as organizing, numbering, labeling and archiving both external and internal documents
• Undertake basic document related work, such as printing, binding, formatting etc. and liaise with Printing & Archiving Officers, as needed
• Arrange meetings, take minutes and keep notes for the assigned managers, as needed
• Deal with phones and email enquiries on behalf of assigned managers, as needed
• Prepare internal circulars and correspondence with internal and external parties, as instructed by the assigned managers
• Undertake general data entry activities, as needed
• Implement corporate policies and procedures

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Time management

Arabic & English proficiency

Education

High School Degree

Job description

Khatib & Alami International is seeking an Administrative Assistant (Abu Dhabi Projects) in Abu Dhabi to support the assigned manager. You will organize the manager's schedule, coordinate travel arrangements, and manage meeting logistics to ensure smooth operations.

Key duties include welcoming visitors, booking rooms, maintaining documents, handling phones and emails, preparing internal communications, data entry, and enforcing corporate policies and procedures.