Admin Officer – Cultural Foundation

AL OTAIBA ENTERPRISES L.L.C; Abu Dhabi; On-site; AED 48,000 - 80,000; Full time

Job summary

AL OTAIBA ENTERPRISES L.L.C in Abu Dhabi is seeking an capable Administrative Assistant to provide day-to-day support to the Cultural Foundation, coordinating meetings, schedules, correspondence, and official documents. The role also involves planning and coordinating cultural events, exhibitions and community activities with diverse stakeholders.

The position requires experience in event coordination, strong Arabic and English communication, and proficiency in MS Office.

Qualifications

• Experience with cultural foundations or events coordination.
• Knowledge of UAE culture and local practices.
• Proven event coordination and administrative experience.
• Fluent Arabic and good English communication.
• Proficiency in Microsoft Office.

Responsibilities

• Provide day-to-day administrative and operational support to the Cultural Foundation.
• Coordinate meetings, appointments, schedules, correspondence, and official documentation.
• Assist in planning, organizing, and coordinating cultural events, exhibitions, workshops, festivals, and community activities.
• Coordinate with internal departments, government entities, suppliers, contractors, artists, guests, and other stakeholders.
• Prepare event-related documents, schedules, reports, attendance records, and presentations.
• Support event logistics, including venue arrangements, invitations, registrations, materials, and on-site coordination.
• Maintain accurate records, files, databases, and administrative documents.
• Draft and prepare letters, emails, reports, minutes of meetings, and other official communications.
• Assist with procurement, quotations, invoices, and coordination with suppliers when required.
• Ensure administrative activities are carried out in accordance with organizational policies and procedures.
• Provide support to management and other departments as required.
• Handle confidential information with discretion and professionalism.
• Perform other administrative duties assigned by management.

Skills

Arabic

English

MS Office

Organizational skills

Event coordination

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

• Provide day-to-day administrative and operational support to the Cultural Foundation.
• Coordinate meetings, appointments, schedules, correspondence, and official documentation.
• Assist in planning, organizing, and coordinating cultural events, exhibitions, workshops, festivals, and community activities.
• Coordinate with internal departments, government entities, suppliers, contractors, artists, guests, and other stakeholders.
• Prepare event-related documents, schedules, reports, attendance records, and presentations.
• Support event logistics, including venue arrangements, invitations, registrations, materials, and on-site coordination.
• Maintain accurate records, files, databases, and administrative documents.
• Draft and prepare letters, emails, reports, minutes of meetings, and other official communications.
• Assist with procurement, quotations, invoices, and coordination with suppliers when required.
• Ensure administrative activities are carried out in accordance with organizational policies and procedures.
• Provide support to management and other departments as required.
• Handle confidential information with discretion and professionalism.
• Perform other administrative duties assigned by management.

Desired Candidate Profile

• Experience working with a cultural foundation, cultural organization, events company, government entity, or similar organization is preferred.
• Good knowledge and understanding of UAE culture, heritage, traditions, and local practices.
• Proven experience in event coordination and administration.
• Fluent Arabic speaker with strong verbal and written communication skills.
• Good command of English.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Strong organizational and coordination skills.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Event planning and logistical coordination.
• Ability to manage multiple tasks and deadlines.
• Professional and culturally sensitive approach.
• Strong documentation and reporting skills.
• Ability to work effectively with diverse stakeholders.
• Discretion and confidentiality.
• Team-oriented and proactive attitude.