Emiratization - Document Controller

Khazna Data Centers; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Khazna Data Centers in Abu Dhabi seeks a Document Controller to manage and maintain accurate project documentation, ensuring compliance with Khazna’s procedures, policies, and contractual requirements. You will coordinate control activities for technical documents, drawings, and commercial correspondence across offices and teams.

The role emphasizes maintaining registers, revision control, ERP records, and KPI-driven workflows, with focus on seamless handover and transition to operations, while

Qualifications

• Degree in Business, IT, Administration, or a relevant field.
• 5+ years of work experience, with 2-3 years in project/data center environments preferred.
• Proficiency in DMS, Microsoft Office, DocuSign, Aconex, and project software.
• Strong document management, control, routing, and process skills.
• Ability to identify document bottlenecks, risks, and process improvements.

Responsibilities

• Maintain accurate and up-to-date document control systems and records.
• Review, approve, distribute, archive, and retrieve project documents.
• Manage technical documents, drawings, correspondence, and ERP records.
• Maintain document registers, deliverable trackers, and revision control.
• Establish document control KPIs, goals, and project workflows.
• Manage project contracts, financial records, handover, and closeout documents.
• Coordinate document distribution across offices, teams, vendors, and clients.
• Ensure all outgoing deliverables meet quality, accuracy, and approval requirements.
• Support document control throughout construction, closeout, and transition to operations.
• Prepare reports, records, schedules, budgets, and other project documentation.

Skills

Document management

Routing

Process improvement

Analytical skills

Communication skills

Education

Degree in Business/IT/Admin or related field

Tools

DMS

Microsoft Office

DocuSign

Aconex

Project software

Job description

Since 2012, Khazna has become the leading wholesale data center provider in the Middle East and North Africa, delivering reliable and scalable infrastructure to support the region’s growing digital ecosystem.

As part of our Emiratization initiatives, we are seeking a Document Controller to manage and maintain accurate, organized, and up-to-date project documentation. The role coordinates document control activities, including technical documents, drawings, and commercial correspondence, while ensuring compliance with Khazna’s procedures, policies, and legal and contractual requirements.

KEY ACCOUNTABILITIES:

• Maintain accurate and up-to-date document control systems and records.
• Review, approve, distribute, archive, and retrieve project documents.
• Manage technical documents, drawings, correspondence, and ERP records.
• Maintain document registers, deliverable trackers, and revision control.
• Establish document control KPIs, goals, and project workflows.
• Manage project contracts, financial records, handover, and closeout documents.
• Maintain project filing systems, databases, and document transfer platforms.
• Coordinate document distribution across offices, teams, vendors, and clients.
• Ensure all outgoing deliverables meet quality, accuracy, and approval requirements.
• Support document control throughout construction, closeout, and transition to operations.
• Ensure project information is reliable, current, approved, and easily accessible.
• Prepare reports, records, schedules, budgets, and other project documentation.
• Support TOF and transition documentation and processes.
• Use document control systems such as Aconex, SharePoint, Asite, and Viewpoint and implement best practices.

QUALIFICATIONS & COMPETENCIES:

• Degree in Business, IT, Administration, or a relevant field.
• 5+ years of work experience, with 2-3 years in project/data center environments preferred.
• Proficiency in DMS, Microsoft Office, DocuSign, Aconex, and project software.
• Strong document management, control, routing, and process skills.
• Ability to identify document bottlenecks, risks, and process improvements.
• Strong communication, analytical, problem-solving, and interpersonal skills.
• Highly organized, detail-oriented, self-motivated, and able to manage multiple tasks independently.
• Strong team player with consistent, efficient, and timely document control practices.