Document Controller

Khazna Data Centers; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Khazna Data Centers is seeking an experienced Document Controller to manage and maintain organized, up-to-date project documentation in a fast-paced data center environment in Dubai, UAE.

You will coordinate document control activities across offices, vendors, and clients, ensuring compliance with procedures, policies, and contractual requirements, while maintaining registers, revision control, and ERP records.

Qualifications

• Degree in Business, IT, Administration, or a relevant field.
• 5+ years of work experience; 2–3 years in project/data center environments preferred.
• Proficiency in DMS, Microsoft Office, DocuSign, Aconex, and project software.
• Strong document management, control, routing, and process skills.
• Ability to identify document bottlenecks, risks, and process improvements.

Responsibilities

• Maintain accurate and up-to-date document control systems and records.
• Review, approve, distribute, archive, and retrieve project documents.
• Manage technical documents, drawings, correspondence, and ERP records.
• Maintain document registers, deliverable trackers, and revision control.
• Establish document control KPIs, goals, and project workflows.
• Manage project contracts, financial records, handover, and closeout documents.
• Maintain project filing systems, databases, and document transfer platforms.
• Coordinate document distribution across offices, teams, vendors, and clients.
• Ensure all outgoing deliverables meet quality, accuracy, and approval requirements.
• Support document control throughout construction, closeout, and transition to operations.
• Ensure project information is reliable, current, approved, and easily accessible.
• Prepare reports, records, schedules, budgets, and other project documentation.
• Support TOF and transition documentation and processes.
• Use document control systems such as Aconex, SharePoint, Asite, and Viewpoint and implement best practices.

Skills

Strong communication

Analytical thinking

Problem solving

Interpersonal skills

Highly organized

Education

Bachelor's degree in Business/IT/Administration

Tools

Aconex

SharePoint

Asite

Viewpoint

DMS

Microsoft Office

DocuSign

Job description

Since 2012, Khazna has become the leading wholesale data center provider in the Middle East and North Africa, delivering reliable and scalable infrastructure to support the region’s growing digital ecosystem.

We are seeking a Document Controller to manage and maintain accurate, organized, and up-to-date project documentation. The role coordinates document control activities, including technical documents, drawings, and commercial correspondence, while ensuring compliance with Khazna’s procedures, policies, and legal and contractual requirements.

KEY ACCOUNTABILITIES:

• Maintain accurate and up-to-date document control systems and records.
• Review, approve, distribute, archive, and retrieve project documents.
• Manage technical documents, drawings, correspondence, and ERP records.
• Maintain document registers, deliverable trackers, and revision control.
• Establish document control KPIs, goals, and project workflows.
• Manage project contracts, financial records, handover, and closeout documents.
• Maintain project filing systems, databases, and document transfer platforms.
• Coordinate document distribution across offices, teams, vendors, and clients.
• Ensure all outgoing deliverables meet quality, accuracy, and approval requirements.
• Support document control throughout construction, closeout, and transition to operations.
• Ensure project information is reliable, current, approved, and easily accessible.
• Prepare reports, records, schedules, budgets, and other project documentation.
• Support TOF and transition documentation and processes.
• Use document control systems such as Aconex, SharePoint, Asite, and Viewpoint and implement best practices.

QUALIFICATIONS & COMPETENCIES:

• Degree in Business, IT, Administration, or a relevant field.
• 5+ years of work experience, with 2–3 years in project/data center environments preferred.
• Proficiency in DMS, Microsoft Office, DocuSign, Aconex, and project software.
• Strong document management, control, routing, and process skills.
• Ability to identify document bottlenecks, risks, and process improvements.
• Strong communication, analytical, problem-solving, and interpersonal skills.
• Highly organized, detail-oriented, self-motivated, and able to manage multiple tasks independently.
• Strong team player with consistent, efficient, and timely document control practices.