Emaritization - Document Controller

Khazna Data Centers; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Khazna Data Centers in Abu Dhabi is seeking a document controller to maintain organized, up-to-date documents and implement robust control processes. Coordinate all activities related to document control, including technical documents, drawings and commercial correspondence, ensuring compliance with Khazna’s procedures and legal requirements.

As part of Emiratization initiatives, you will support project teams, manage record-keeping, and ensure timely distribution and retrieval of critical

Qualifications

• Degree in Business, IT, Admin, or relevant field.
• 5+ years work experience with 2-3 years in project/data center preferred.
• Proficient in DMS and MS Office, DocuSign or similar, Aconex and project software.
• Adept at identifying document bottlenecks or risk issues and resolving them with senior management guidance.
• Excellent verbal and written communication with ability to extract information and know where information is retained.

Responsibilities

• Maintain accurate and up-to-date document control systems and records; ensure documents are reviewed, approved, distributed, stored, archived and retrievable.
• Collaborate with team members to ensure timely and accurate documentation.
• Raise and receive ERP PR; track, transmit, and file electronic documents, drawings and correspondence.
• Establish document control goals, specifications and KPIs.
• Maintain relationships with specialists, vendors and clients; minimize risks and ensure deliverables meet quality, time and budget.
• Create and update project deliverable registries and maintain QA on all outgoing deliverables.
• Actively manage project documentation, including contracts, finances and handover documents; ensure they are available and stored.

Skills

Verbal communication

Written communication

Analytical skills

Problem solving

Interpersonal skills

Education

Bachelor's degree in Business/IT/Admin

Tools

DMS

Microsoft Office

DocuSign

Aconex

Job description

Since 2012, Khazna has become the leading wholesale data center provider in the Middle East and North Africa, delivering reliable and scalable infrastructure to support the region’s growing digital ecosystem.

As part of our Emiratization initiatives, we are seeking a document controller responsible for maintaining organized and up to date documents while developing and implementing processes related to document control and management. Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence. Also, ensure compliance with Khazna’s procedures and policies, as well as legal and contractual requirements.

KEY ACCOUNTABILITIES:

• Maintain accurate and up-to-date document control systems and records and ensure all documents are properly reviewed, approved, distributed to relevant parties, stored, archived and retrievable.
• Collaborate with other team members to ensure timely and accurate documentation.
• Raise and receive ERP PR and track, transmit, and accurately file electronic documents, drawings, and correspondence.
• Establish document control goals, specifications and KPI’s
• Maintain healthy work relationships with specialists, vendors, and clients, solve any conflicts that may arise and minimize potential risks. Ensure deliverables conform to quality, time and budgetary stipulations.
• Create and update project deliverable registries and maintain quality assurance on all outgoing deliverables.
• Actively manage project documentation in particular contracts, finances and handing over documents; to ensure that all are available, tracked and saved to designated folders.

QUALIFICATIONS & COMPETENCIES:

• Degree in Business, IT, Admin, or relevant field.
• 5+ years of work experience of which 2-3 years project / data center experience is preferred.
• Proficient in DMS and other operating computer programs like Microsoft Office, DocuSign or similar, Aconex and other project software.
• Should be adept in identifying document bottlenecks or risk issues combined with a mindset to resolve them under the guidance / consent of Senior Management.
• Excellent verbal and written communication skills with analytical ability to extract information and know where information is retained.
• Problem-solving abilities with strong interpersonal skills, critical thinking and extremely resourceful
• Ability to work independently with minimal managerial supervision, self-start and motivated.
• Provide leadership on document management, document control, routing mechanisms and other document processes.
• Organization skills and detail-oriented ability to multitask and effectively manage time while organizing work.