Legal Administrator

Khazna Data Centers; Dubai; On-site; AED 167,400 - 279,000; Full time

Job summary

A leading data center provider in Dubai is seeking a Legal Administrator for their Legal Department. The role involves managing legal documentation, contract workflows, and compliance processes. Key responsibilities include maintaining legal records, supporting contract preparation, and acting as the liaison among various stakeholders. Ideal candidates will have 2-5 years of experience in legal administration and strong proficiency in MS Office. The position demands a high level of organization and attention to detail.

Qualifications

• 2–5 years’ experience in legal administration or corporate legal support.
• Strong knowledge of corporate governance and compliance processes.
• Highly organized with strong attention to detail.

Responsibilities

• Manage and maintain legal documents and contracts securely.
• Coordinate approvals, signatures, and execution workflows.
• Prepare reports on legal activities and contract status.

Skills

Legal administration

Contract management

Compliance processes

Stakeholder management

Attention to detail

Document management systems

Tools

MS Office

Job description

Since 2012, Khazna has become the leading wholesale data center provider in the Middle East and North Africa, delivering reliable and scalable infrastructure to support the region’s growing digital ecosystem.

We are seeking a Legal Administrator to join our Legal Department, managing legal documentation, contract workflows, and compliance processes. The role will operate the Legal Intake System (LIS), coordinate approvals and execution (CAS and signatures), and act as the key point of contact for internal legal requests. Ensuring accuracy, timeliness, and confidentiality across all legal activities, while maintaining compliance with Delegation of Authority (DoA) and governance standards.

KEY ACCOUNTABILITIES

Legal Administration & Documentation Management

• Manage and maintain legal documents, contracts, and records securely
• Ensure accurate filing, indexing, and retrieval (digital & physical)
• File executed agreements and CAS approvals with proper taxonomy
• Maintain template library and control access
• Support document retention and corporate records compliance
• Develop user guides and FAQs

Document Formatting & Quality Control

• Maintain document formatting standards (Word, TOCs, references)
• Ensure completeness of contract packs (annexures, schedules, etc.)
• Review final PDFs for accuracy, pagination, and quality
• Provide fast, client‑ready formatting support

Legal Intake & Triage

• Manage LIS queue: triage, assign, and track requests
• Follow up on missing inputs and resolve system issues
• Monitor and report SLA performance

Contract & Process Coordination

• Support preparation of contracts, NDAs, and legal documents
• Coordinate approvals, signatures, and execution workflows
• Ensure compliance with DoA and CAS requirements
• Liaise with stakeholders to drive timely completion

Compliance & Governance

• Maintain corporate records and statutory documentation
• Track deadlines and flag compliance risks

Stakeholder Management

• Act as key liaison between Legal, internal teams, and external parties
• Manage communications and follow‑ups with legal advisors

Reporting

• Prepare reports on legal activities and contract status
• Maintain dashboards and trackers
• Monitor legal spend and budgets

QUALIFICATIONS & COMPETENCIES

• 2–5 years’ experience in legal administration or corporate legal support (regulated industry experience preferred)
• Strong knowledge of contract management, corporate governance, and compliance processes
• Proficient in MS Office and document management systems
• Highly organized with strong attention to detail, stakeholder management skills, and high standards of confidentiality and integrity