Elite Executive Assistant: Global Travel & Luxury Support

Palace Manager; Dubai; On-site; AED 256,000 - 308,000; Full time

Benefits offered by this job

Flights provided

External accommodation provided by the

Job summary

Palace Manager is seeking an experienced Executive Assistant to support a C-level/UHNW executive in Dubai. The role encompasses calendar management, travel coordination, and high-level administrative tasks within a luxury context.

You will handle international travel, manage confidential information, and coordinate with household staff on personal projects, with a 24/7 on-call expectation. Fluency in a second language is a plus, and prior luxury concierge experience is valued.

Qualifications

• 3+ years of experience as an Executive Assistant, preferably supporting C-level executives or UHNW individuals.
• Experience in managing international travel and itineraries.
• Experience managing commercial projects.
• Familiarity with luxury lifestyle management and concierge services.
• Must thrive in high pressured environments and be able to remain calm under pressure.
• High level of emotional intelligence required.
• Proficiency in a second language is a plus.

Responsibilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Manage and maintain the busy calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate logistics for meetings, conferences, and events, both domestically and internationally.
• Taking minutes and creating action lists.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, compile data, and prepare reports for review.
• Handle incoming and outgoing communications, including emails, calls, and mail, ensuring prompt and professional responses.
• Assist with personal tasks and errands as needed, including managing personal schedules, appointments, and travel.
• Coordinate with household staff and manage personal projects and events.
• Handle confidential and sensitive information with discretion.
• Flexibility to work outside regular business hours – 24/7 on call.
• High level of discretion and confidentiality.
• Assist in the planning and execution of special projects and initiatives.
• Track project progress and provide updates to the executive.
• Coordinate with internal and external stakeholders to ensure project timelines are met.
• Ability to work independently and handle multiple tasks simultaneously.
• Build and maintain relationships with key business contacts, clients, and stakeholders.
• Act as a liaison between the executive and internal/external parties.
• Coordinate and manage communications, ensuring timely and effective follow-up.

Skills

Travel coordination

Emotional intelligence

Discretion

High pressure environments

Communication

Tools

Microsoft Office Suite

Job description

Palace Manager is seeking an experienced Executive Assistant to support a C-level/UHNW executive in Dubai. The role encompasses calendar management, travel coordination, and high-level administrative tasks within a luxury context.

You will handle international travel, manage confidential information, and coordinate with household staff on personal projects, with a 24/7 on-call expectation. Fluency in a second language is a plus, and prior luxury concierge experience is valued.