Dynamic Team Administrator – Finance & Projects (Dubai)

Pinsent Masons; Dubai; On-site; AED 100,000 - 145,000; Full time

Job summary

Pinsent Masons in Dubai is seeking a Team Administrator to provide proactive support to the Finance and Projects group. The role involves filing, document handling, travel coordination and billing support, working closely with lawyers and business operations.

The successful candidate will have strong organisational and IT skills, and prior experience in a busy professional environment is desirable. This on-site position offers a full-time schedule from 9am to 6pm, Monday to Friday.

Qualifications

• Administration experience in a busy environment is desirable.
• Previous work in a law firm advantageous.
• Strong IT skills with MS Word, Excel and Outlook.

Responsibilities

• Maintaining the filing system (paper and email) and archiving files.
• Assisting other members of the Practice Group with overflow work.
• Taking and relaying messages to lawyers and clients promptly.
• Updating lawyers' client contact databases.
• Preparing and submitting lawyers' expenses and following up on receipts.
• Liaising with IT, facilities and internal teams to ensure the office is safe and well maintained.
• Copying, faxing, printing or scanning documents and assembling large files.
• Producing contact sheets and updating Outlook address books.
• Handling disbursement and billing related tasks as required.

Job description

Pinsent Masons in Dubai is seeking a Team Administrator to provide proactive support to the Finance and Projects group. The role involves filing, document handling, travel coordination and billing support, working closely with lawyers and business operations.

The successful candidate will have strong organisational and IT skills, and prior experience in a busy professional environment is desirable. This on-site position offers a full-time schedule from 9am to 6pm, Monday to Friday.