Dubai Office & Facilities Manager – Admin & Ops

Imbono; Dubai; On-site; AED 180,000 - 250,000; Full time

Job summary

Imbono is seeking an experienced Office Manager to oversee daily office operations at our DIFC location in Dubai. You will manage calendars, travel, meetings, and document administration while leading a team of administrative staff to ensure efficient, professional operations.

Responsibilities include facilities management, procurement, budgeting, and executive support. A Bachelor's degree and 5+ years in office management are required; certifications are a plus.

Qualifications

• 5+ years of experience in office management, facilities management, or administrative operations.
• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Certifications in Office/Facilities Management are an advantage; relevant experience considered in lieu of formal qualifications.

Responsibilities

• Office Administration: manage calendars, travel, meetings, and documentation; support daily operations.
• Executive & Departmental Support: coordinate travel, meetings, events, and logistics for leaders.
• Office Operations & Facilities Management: oversee facilities, vendors, and service delivery; ensure health and safety standards.
• Procurement & Vendor Management: coordinate procurement, manage supplier relationships, ensure invoices are processed.
• Budget & Cost Control: manage general and administrative budgets, monitor expenditures.
• People Management: lead administrative team, allocate workloads, conduct reviews, onboarding.
• Employee & Visitor Services: act as primary contact for employees and visitors, support onboarding/offboarding.

Skills

Communication

Planning

Organisation

Prioritisation

Calendar management

Contract administration

Vendor management

Office systems

Administrative management

Team leadership

People management

Customer service

Stakeholder engagement

Microsoft Office

Problem-solving

Process improvement

Budget coordination

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Imbono is seeking an experienced Office Manager to oversee daily office operations at our DIFC location in Dubai. You will manage calendars, travel, meetings, and document administration while leading a team of administrative staff to ensure efficient, professional operations.

Responsibilities include facilities management, procurement, budgeting, and executive support. A Bachelor's degree and 5+ years in office management are required; certifications are a plus.