Dubai Office Executive: Medical Equipment Admin

Office Executive (Medical and Healthcare) - Dubai; Dubai; On-site; AED 55,800 - 89,280; Full time

Job summary

Office Executive position based in Dubai within the Medical and Healthcare Equipment sector. The role involves handling orders, invoices, deposits, and customer communications, while supporting ERP operations and inventory tracking.

Candidates should hold a college degree, be fluent in English, and demonstrate strong organisation, time management, and deadline-driven work habits. Experience with MS Office and Excel is advantageous.

Qualifications

• Must have a college degree from a recognised institution.
• Ability to communicate fluently in English, written and spoken preferred.
• Ability to meet deadlines and manage tasks efficiently.
• Strong time management, self-direction and punctuality are essential.
• Proficiency with the Internet, computers and MS Office.
• Excel proficiency is a plus.
• Organised and detail-oriented with good documentation habits.

Responsibilities

• Prepare and collate orders and invoices.
• Compile and post invoices and memos (credit and debit).
• Handle deposits and bank deposits, cheque copies.
• Coordinate with collections to verify delinquent accounts and solicit payments.
• Answer incoming calls and route to appropriate personnel/department.
• Prepare sales quotes, sales orders and invoices.
• Track inventory and headcount for incoming/outgoing items.
• Manage the company ERP system.
• Meet customers to explain new products when required.

Skills

English fluency

Deadline-driven

Time management

Self-management

Organised

Education

College degree

Tools

ERP system

Microsoft Excel

MS Office

Job description

Office Executive position based in Dubai within the Medical and Healthcare Equipment sector. The role involves handling orders, invoices, deposits, and customer communications, while supporting ERP operations and inventory tracking.

Candidates should hold a college degree, be fluent in English, and demonstrate strong organisation, time management, and deadline-driven work habits. Experience with MS Office and Excel is advantageous.