Dubai Office Admin & PRO Specialist

Jadeer; Dubai; On-site; AED 56,000 - 84,000; Full time

Benefits offered by this job

Competitive pay

Career progression

Learning opportunities

Job summary

Jadeer in Dubai seeks an organized Office Administrator & PRO to support daily office operations, employee documentation, visa processing, and government transactions.

You will coordinate with government authorities, tracking renewals and maintaining records, while ensuring accuracy and deadlines. A strong command of MS Office and English is required, with Arabic a plus; UAE driving license is advantageous.

Qualifications

• At least 2 years of experience in office administration, PRO services, or a similar role in the UAE.
• Practical knowledge of UAE visa, immigration, labour, licensing, and government procedures.
• Experience processing employment visas, residence visas, work permits, Emirates IDs, medical fitness applications, and visa cancellations.
• Familiarity with UAE government portals, free zone procedures, typing centres, and relevant regulatory authorities.
• Strong knowledge of office administration, document control, record keeping, and business support processes.
• Excellent written and spoken English with strong communication and interpersonal skills.
• Arabic language skills are advantageous.
• Strong organisational skills with the ability to manage multiple tasks, prioritise responsibilities, and meet deadlines.
• Professional, reliable, proactive, and detail-oriented approach to work.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage daily office administration activities in a professional, organised, and efficient manner.
• Handle PRO activities and coordinate with government departments, free zones, embassies, typing centres, and other authorities in the UAE.
• Process and follow up on employment visas, residence visas, work permits, Emirates IDs, and related documentation.
• Support licence renewals, immigration card updates, and other corporate government transactions.
• Prepare, submit, track, and collect official documents within required deadlines.
• Maintain up-to-date records of employee documents, visa status, passport details, insurance, and contracts.
• Monitor expiry dates and provide timely reminders to management.
• Coordinate onboarding and offboarding, including visa applications and cancellations.
• Assist with letters, forms, contracts, and reports.
• Manage office supplies, facilities, maintenance, courier services, and access cards.
• Receive visitors, answer calls, and support front-office needs.
• Coordinate meetings, travel, accommodation, and other admin requirements.
• Ensure compliance with UAE laws and internal policies.
• Work with HR, Finance, Operations to resolve issues and improve processes.

Skills

Office administration

PRO services

Government relations

MS Office

Tools

Microsoft Word

Excel

Outlook

Job description

Jadeer in Dubai seeks an organized Office Administrator & PRO to support daily office operations, employee documentation, visa processing, and government transactions.

You will coordinate with government authorities, tracking renewals and maintaining records, while ensuring accuracy and deadlines. A strong command of MS Office and English is required, with Arabic a plus; UAE driving license is advantageous.