Dubai/MENA Event Operations Coordinator

TALENTMATE; Dubai; On-site; AED 134,000 - 223,000; Full time

Benefits offered by this job

Unlimited Flexible Time Off

Private health insurance

Personalized career roadmap for each

Job summary

Xsolla is seeking an Event Operations Coordinator, MENA to join our Global Experiential Marketing team in Dubai. This role supports deal processes, sales logistics and account management for event organizers hosted at the Xsolla Dubai Expo venue.

The ideal candidate is detail-oriented, reliable, and comfortable handling multiple organizer accounts and pipelines under tight deadlines, with 2+ years in events or account management. The position is on-site in Dubai with up to 15-20% regional travel.

Qualifications

• 2+ years of professional experience in events, marketing, or administrative coordination.
• Bachelor's degree in Marketing, Business Administration, Communications, or related field preferred.
• Strong organizational and administrative skills with excellent attention to detail.
• Proficiency in project management tools such as Atlassian Suite, Jira, Asana, Monday.com, and the Google Workspace.

Responsibilities

• Support the Event Operations Manager in managing relationships with event organizers being brought to the Xsolla Dubai Expo venue.
• Assist with deal processing for incoming event organizers, including contract paperwork, pricing documentation and onboarding materials.
• Support sales logistics for organizer accounts, including venue availability tracking, scheduling and coordination of requirements.
• Help maintain and update organizer account records and event budgets, ensuring costs are logged in the correct currency.
• Support hotel and travel logistics for staff and organizer representatives attending events.
• Assist with space planning and event set-up coordination within the Xsolla Expo venue.
• Support integrated marketing and social media campaigns for organizer-hosted events, including drafting copy and requesting graphics.
• Log Jira ticket requests to the in-house creative team with clear briefs and deadlines.
• Maintain the event roadmap tracker with organizer and sponsor information, dates and relevant links.
• Support on-site delivery of events, ensuring a positive experience for organizers, customers and partners.
• Support lead capture and ensure leads are logged with the CRM team in a timely manner.
• Assist with post-event follow-up, including organizer feedback surveys and gathering assets for reports.

Skills

Event coordination

Project management tools

Attention to detail

Education

Bachelor's degree in Marketing

Bachelor's degree in Business Administration

Bachelor's degree in Communications

Tools

Jira

Asana

Monday.com

Google Workspace

Job description

Xsolla is seeking an Event Operations Coordinator, MENA to join our Global Experiential Marketing team in Dubai. This role supports deal processes, sales logistics and account management for event organizers hosted at the Xsolla Dubai Expo venue.

The ideal candidate is detail-oriented, reliable, and comfortable handling multiple organizer accounts and pipelines under tight deadlines, with 2+ years in events or account management. The position is on-site in Dubai with up to 15-20% regional travel.