Dubai Legal Admin & Executive Support

Gateworth Group; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

Gateworth Group is seeking a Legal Administrator for our Dubai office to deliver comprehensive administrative and operational support within a busy legal practice.

You will manage Partners’ and senior leaders’ diaries, coordinate meetings and travel, maintain filing systems and assist with client events and vendor processes. A professional, discreet approach and excellent English communication are essential.

Qualifications

• 3–4 years' experience in legal administration, executive support, team assistance or business support.
• Experience supporting senior stakeholders with complex diary management, inbox management and travel coordination.
• Strong organisational skills with ability to manage multiple priorities, work under pressure and maintain attention to detail.
• Excellent native level English written and verbal communication.
• Professional, proactive and discreet with handling confidential information.

Responsibilities

• Provide comprehensive administrative support to Partners, Associates and senior leadership in Dubai office.
• Manage complex diaries, schedule appointments and coordinate meetings.
• Monitor and respond to busy inboxes with timely follow-up.
• Coordinate travel arrangements, including flights, accommodation and visas.
• Maintain electronic and physical filing systems per firm policies.
• Support client events, seminars, training sessions and internal meetings.
• Process expenses, upload invoices, and assist with vendor registration.
• Serve as a key contact for business support and collaborate with colleagues across offices.
• Provide front of house support and assist with client queries and meeting arrangements.

Skills

Diary management

Inbox management

Travel coordination

Organisation

Attention to detail

Discretion

English proficiency

Tools

Billing system

Job description

Gateworth Group is seeking a Legal Administrator for our Dubai office to deliver comprehensive administrative and operational support within a busy legal practice.

You will manage Partners’ and senior leaders’ diaries, coordinate meetings and travel, maintain filing systems and assist with client events and vendor processes. A professional, discreet approach and excellent English communication are essential.