Legal Administrator

Gateworth Group; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

Gateworth Group is seeking a Legal Administrator for our Dubai office to deliver comprehensive administrative and operational support within a busy legal practice.

You will manage Partners’ and senior leaders’ diaries, coordinate meetings and travel, maintain filing systems and assist with client events and vendor processes. A professional, discreet approach and excellent English communication are essential.

Qualifications

• 3–4 years' experience in legal administration, executive support, team assistance or business support.
• Experience supporting senior stakeholders with complex diary management, inbox management and travel coordination.
• Strong organisational skills with ability to manage multiple priorities, work under pressure and maintain attention to detail.
• Excellent native level English written and verbal communication.
• Professional, proactive and discreet with handling confidential information.

Responsibilities

• Provide comprehensive administrative support to Partners, Associates and senior leadership in Dubai office.
• Manage complex diaries, schedule appointments and coordinate meetings.
• Monitor and respond to busy inboxes with timely follow-up.
• Coordinate travel arrangements, including flights, accommodation and visas.
• Maintain electronic and physical filing systems per firm policies.
• Support client events, seminars, training sessions and internal meetings.
• Process expenses, upload invoices, and assist with vendor registration.
• Serve as a key contact for business support and collaborate with colleagues across offices.
• Provide front of house support and assist with client queries and meeting arrangements.

Skills

Diary management

Inbox management

Travel coordination

Organisation

Attention to detail

Discretion

English proficiency

Tools

Billing system

Job description

Location: Dubai, UAE

Overview

Gateworth are currently supporting a leading international law firm in their search for a Legal Administrator to join their Dubai office. Working closely alongside the Business Services team, this role will provide comprehensive administrative and operational support, ensuring the smooth running of a busy legal practice. This is an excellent opportunity to join a highly regarded global firm known for its collaborative culture. The successful candidate will enjoy a varied role with exposure to senior stakeholders and the opportunity to build a long-term career within a dynamic legal environment.

Main Responsibilities

• Providing comprehensive administrative support to Partners, Associates and senior leadership within the Dubai office.
• Managing complex diaries, scheduling appointments and coordinating internal and external meetings.
• Monitoring and managing busy inboxes, responding to routine enquiries and ensuring timely follow-up.
• Coordinating travel arrangements, including flights, accommodation and visas.
• Maintaining electronic and physical filing systems in line with firm policies and document management procedures.
• Supporting the organisation of client events, seminars, training sessions and internal meetings.
• Processing expenses, uploading invoices and supporting with vendor registration using the firms billing system.
• Acting as a key point of contact for business support requirements and collaborating with colleagues across international offices.
• Providing front of house support and assisting with client queries, follow up and meeting arrangements.

Qualifications

• Our client is looking to hire a professional with at least 3-4 years' experience within legal administration, executive support, team assistance or business support. Candidates from professional services, financial services or similar fast-paced environments will also be considered.
• Previous experience supporting senior stakeholders with complex diary management, inbox management and travel coordination is required.
• Strong organisational skills are crucial, demonstrating the ability to manage multiple priorities, work under pressure and maintain exceptional attention to detail.
• Excellent native level English written and verbal communication skills are required, with the ability to interact confidently with clients and stakeholders.
• The successful candidate will be highly professional, proactive and discreet, with the ability to handle confidential information with sensitivity and integrity.