Dubai Executive Assistant & Office Operations Lead

Pirelli & C. S.p.A.; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Pirelli & C. S.p.A. in Dubai is seeking an Executive Assistant and Office Administrator to support the Region CEO with calendar management, meeting coordination, travel arrangements, and documentation, ensuring smooth daily operations.

The role combines front-office leadership, office governance, and digital project support, requiring 3–5 years of related experience, strong Microsoft 365 skills, and excellent communication across senior stakeholders.

Qualifications

• 3–5 years of relevant professional experience in executive assistance, office administration or a similar role.
• Italian language proficiency is considered an advantage.
• Excellent communication and interpersonal skills, with the ability to work effectively with senior stakeholders and colleagues across different functions and locations.

Responsibilities

• Provide high-quality administrative and executive support to the Region CEO and other executives, including calendar management, meeting coordination, appointments, travel arrangements and related documentation.
• Manage the reception and act as the first point of contact for visitors, clients and employees, ensuring a professional and welcoming office environment.
• Coordinate with HQ and regional teams to ensure alignment and follow-up on activities, and support with digitalization initiatives and special projects.

Skills

Communication skills

Stakeholder management

Multitasking

Italian language (advantage)

Tools

Microsoft 365

Outlook

Excel

PowerPoint

Word

Job description

Pirelli & C. S.p.A. in Dubai is seeking an Executive Assistant and Office Administrator to support the Region CEO with calendar management, meeting coordination, travel arrangements, and documentation, ensuring smooth daily operations.

The role combines front-office leadership, office governance, and digital project support, requiring 3–5 years of related experience, strong Microsoft 365 skills, and excellent communication across senior stakeholders.