Dubai-Based Company Secretary & Office Admin (Onsite)

Culture Guru; Dubai; On-site; AED 108,000 - 132,000; Full time

Job summary

Culture Guru is recruiting for a Company Secretary & Office Administrator to join a fast-growing international business at an exciting scale phase within its journey, based at the Dubai Downtown office.

This role will suit someone who thrives in a startup environment, taking ownership of corporate paperwork, KYC, HR admin and UAE visa/PRO liaison, with responsibilities across the UAE and international markets. Immediate/ ASAP start.

Qualifications

• 3–5+ years of experience in company secretarial, corporate administration, office management or EA roles.
• Experience within the UAE (Dubai preferred) and familiarity with local corporate, banking, HR and PRO/visa processes.
• Hands-on experience with bank account openings, due diligence / KYC and corporate documentation; exposure to US, Canada or Australia client/market requirements is a plus.
• Strong understanding of confidentiality and handling sensitive information with discretion.
• Highly organised with excellent attention to detail and ability to juggle multiple priorities.
• Fluency in English (written and verbal) is required.

Responsibilities

• Manage corporate paperwork, documentation and record-keeping across the business.
• Coordinate bank account openings and liaise with banks, service providers and authorities.
• Carry out client and counterparty due diligence and KYC in line with market requirements.
• Maintain accurate, organised filing systems (physical and digital) and company records.
• Manage diaries, scheduling, meetings and travel for the leadership team.
• Coordinate HR administration for locally-based staff, including onboarding, UAE visa/PRO liaison.
• Support company secretarial duties such as maintaining registers, minutes and statutory records.
• Prepare, format and process contracts, agreements and official correspondence.
• Act as a central point of contact for the office, keeping day-to-day operations running smoothly.
• Ensure documentation and processes remain compliant with regulatory requirements across markets.

Skills

English fluency

Microsoft Office

KYC experience

Tools

Microsoft Office Suite

Job description

Culture Guru is recruiting for a Company Secretary & Office Administrator to join a fast-growing international business at an exciting scale phase within its journey, based at the Dubai Downtown office.

This role will suit someone who thrives in a startup environment, taking ownership of corporate paperwork, KYC, HR admin and UAE visa/PRO liaison, with responsibilities across the UAE and international markets. Immediate/ ASAP start.