Company Secretary

Culture Guru; Dubai; On-site; AED 108,000 - 132,000; Full time

Job summary

Culture Guru is recruiting for a Company Secretary & Office Administrator to join a fast-growing international business at an exciting scale phase within its journey, based at the Dubai Downtown office.

This role will suit someone who thrives in a startup environment, taking ownership of corporate paperwork, KYC, HR admin and UAE visa/PRO liaison, with responsibilities across the UAE and international markets. Immediate/ ASAP start.

Qualifications

• 3–5+ years of experience in company secretarial, corporate administration, office management or EA roles.
• Experience within the UAE (Dubai preferred) and familiarity with local corporate, banking, HR and PRO/visa processes.
• Hands-on experience with bank account openings, due diligence / KYC and corporate documentation; exposure to US, Canada or Australia client/market requirements is a plus.
• Strong understanding of confidentiality and handling sensitive information with discretion.
• Highly organised with excellent attention to detail and ability to juggle multiple priorities.
• Fluency in English (written and verbal) is required.

Responsibilities

• Manage corporate paperwork, documentation and record-keeping across the business.
• Coordinate bank account openings and liaise with banks, service providers and authorities.
• Carry out client and counterparty due diligence and KYC in line with market requirements.
• Maintain accurate, organised filing systems (physical and digital) and company records.
• Manage diaries, scheduling, meetings and travel for the leadership team.
• Coordinate HR administration for locally-based staff, including onboarding, UAE visa/PRO liaison.
• Support company secretarial duties such as maintaining registers, minutes and statutory records.
• Prepare, format and process contracts, agreements and official correspondence.
• Act as a central point of contact for the office, keeping day-to-day operations running smoothly.
• Ensure documentation and processes remain compliant with regulatory requirements across markets.

Skills

English fluency

Microsoft Office

KYC experience

Tools

Microsoft Office Suite

Job description

Salary: Up to AED 120,000 per annum (maximum AED 10,000 per month).

Hours: Full-time, 09:00hrs - 17:00hrs

Start: Immediate / ASAP (August) – willing to wait for notice period

Contract: Full-Time – 100% Onsite

Location: Downtown Dubai, UAE (Onsite)

Operating across multiple owned and partner brands, this fast-growing international business is scaling its operations across the US, Canada and Australia from a Dubai base, with ambitious growth plans across 2026–2027 and a long-term vision to build and exit within the next 10 years. The team is based locally in Spain and Dubai, serving these three major English-speaking markets.

As a founding-team environment, the culture is hardworking, collaborative and hands‑on – offering high ownership, real impact and a "no passengers" mindset where everyone mucks in.

Are you a highly organised corporate administrator who can keep the paperwork, compliance and day‑to‑day operations of a growing business running like clockwork?

Culture Guru is recruiting for a Company Secretary & Office Administrator to join a fast‑growing international business at an exciting scale phase within its journey.

This opportunity would suit someone who thrives in a start‑up environment, enjoys taking ownership, and wants to play a key role in building out the corporate and administrative backbone of a lean, high‑impact team – all from the company's Business Bay office in Dubai.

Responsibilities of the role, but not limited to;

• Manage corporate paperwork, documentation and record‑keeping across the business.
• Coordinate bank account openings and liaise with banks, service providers and authorities.
• Carry out client and counterparty due diligence and KYC in line with US, Canada and Australia market requirements.
• Maintain accurate, organised filing systems (physical and digital) and company records.
• Manage diaries, scheduling, meetings and travel arrangements for the leadership team.
• Coordinate HR administration for locally‑based staff, including onboarding, documentation and UAE visa/PRO liaison.
• Support company secretarial duties such as maintaining registers, minutes and statutory records.
• Prepare, format and process contracts, agreements and official correspondence.
• Act as a central point of contact for the office, keeping day‑to‑day operations running smoothly.
• Ensure documentation and processes remain compliant with relevant regulatory requirements across the US, Canada and Australia markets, as well as UAE corporate obligations for the local entity.
• Assist with ad‑hoc administrative, operational and project support as the business scales.

Desirable attributes of the successful candidate;

• 3–5+ years of experience in company secretarial, corporate administration, office management or executive assistant roles.
• Experience within the UAE (Dubai preferred) and familiarity with local corporate, banking, HR and PRO/visa processes for onboarding locally‑based staff is a strong advantage.
• Hands‑on experience with bank account openings, due diligence / KYC and corporate documentation; exposure to US, Canada or Australia client/market requirements is a plus.
• Strong understanding of confidentiality and handling sensitive information with discretion.
• Highly organised with excellent attention to detail and the ability to juggle multiple priorities.
• Confident using Microsoft Office (Word, Excel, Outlook) and document/file management systems.
• Experience coordinating HR administration and scheduling for a busy team.
• Fluency in English is an absolute must (written and verbal); additional languages a plus.
• Comfortable working onsite in a fast‑paced start‑up/founding environment.
• Proactive, self‑motivated and solutions‑oriented.
• Excellent communication and relationship management skills.