Documentation Officer

ROYAL BABJI GROUP OF COMPANIES; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

Royal Babji Group of Companies in Dubai is seeking a Documentation Specialist / Operations Coordinator to manage documentation and support day-to-day operations in international trading, shipping, and logistics.

Freshers are welcome. The role involves preparing documents like invoices, packing lists, bills of lading, and contracts, coordinating with suppliers and agents, and ensuring timely delivery of required paperwork while maintaining accurate records.

Qualifications

• Bachelor's degree or relevant educational qualification preferred.
• Freshers are welcome to apply.
• Previous experience in documentation, shipping, logistics, freight forwarding, international trading, import/export, or operations will be an advantage.
• Knowledge of Incoterms and international trade procedures will be an added advantage.
• Good command of written and spoken English.

Responsibilities

• Prepare, review, and maintain commercial and shipping documentation.
• Coordinate with suppliers, buyers, shipping lines, freight forwarders, inspection companies, agents, and other stakeholders.
• Follow up on shipments and ensure timely completion and exchange of required documents.
• Support daily operational activities related to international trading and cargo movements.
• Maintain accurate records, documentation files, trackers, and reports.
• Coordinate internally and externally to ensure smooth execution of transactions.

Skills

Documentation

Shipping coordination

Trade compliance

English proficiency

Microsoft Office (Excel/Word)

Multi-tasking

Education

Bachelor's degree or relevant qualification

Tools

MS Office Suite

Excel

Job description

JOB VACANCY

Documentation Specialist / Operations Coordinator

Freshers Are Also Welcome!

Company: Royal Babji Group of Companies

Job Location: Dubai, UAE

Royal Babji Group of Companies is looking for a Documentation Specialist / Operations Coordinator to join our growing team in Dubai.

We are an international trading company specializing in Oil & Gas, Fertilizers, FMCG, and other General Cargo. We are looking for motivated, organized, and detail-oriented candidates to support their documentation and operational activities.

Both experienced candidates and freshers are welcome to apply. This is an excellent opportunity for individuals looking to build and develop their careers in international trading, shipping, logistics, and operations.

Key Responsibilities

• Prepare, review, and maintain commercial and shipping documentation.
• Handle documents including Invoices, Packing Lists, Purchase Orders, Sales Contracts, Proforma Invoices, Bills of Lading, Certificates of Origin, Inspection Certificates, and other trade-related documents.
• Coordinate with suppliers, buyers, shipping lines, freight forwarders, inspection companies, agents, and other stakeholders.
• Follow up on shipments and ensure the timely completion and exchange of required documents.
• Support daily operational activities related to international trading and cargo movements.
• Maintain accurate records, documentation files, trackers, and reports.
• Coordinate internally and externally to ensure smooth execution of transactions.
• Assist in monitoring deadlines, shipment schedules, payments, and documentation requirements.
• Ensure all documents are prepared accurately and in accordance with transaction requirements.
• Provide general administrative and operational support to the management and trading team.

Job Location: Dubai, UAE

Experienced candidates and freshers with a strong willingness to learn and grow are encouraged to apply!

Royal Babji Group of Companies

Skills

Job Requirements

• Bachelor's degree or relevant educational qualification preferred.
• Freshers are welcome to apply.
• Previous experience in documentation, shipping, logistics, freight forwarding, international trading, import/export, or operations will be an advantage.
• Basic knowledge of commercial and shipping documents is preferred.
• Knowledge of Incoterms and international trade procedures will be an added advantage.
• Good command of written and spoken English.
• Proficiency in Microsoft Office, especially Excel and Word.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to work accurately.
• Good communication and coordination skills.
• Ability to handle multiple tasks and follow up with different parties.
• Proactive, responsible, willing to learn, and able to work effectively as part of a team.