Document Controller - Vendor Management

Tanqeeb; Dubai; On-site; AED 100,000 - 145,000; Full time

Job summary

Tanqeeb in Dubai seeks a Document Controller to coordinate with Vendors and internal departments to ensure vendor prequalification meets company standards. You will collect and review documentation, maintain vendor records, and support procurement and tendering activities across teams.

The role requires 2–3 years in administration, vendor management, and ERP/procurement systems knowledge, with preferred exposure to the construction sector.

Qualifications

• 2-3 years of experience in business or administrative role.
• Experience in vendor management.
• Experience in ERP systems or other procurement systems.
• Preferred construction industry exposure.

Responsibilities

• Coordinate with Vendors to fill standard Vendor Prequalification questionnaire.
• Review the Prequalification questionnaire and ensure all documents are enclosed and accurate.
• Coordinate with Buyers/ End user/ Finance/ Legal and score Vendor Evaluation matrix.
• Manage the Vendor Performance management in coordination with End users.
• Ensure that the Vendor database is maintained and updated regularly.
• Provide Vendor list along with Prequalification documents to Procurement and Tendering team as required.
• Handle administrative tasks to support the procurement function.
• Perform additional tasks as assigned by management.
• These tasks may not be explicitly stated but are essential to the department and company.

Skills

Vendor management

Administrative experience

Communication skills

Construction industry exposure

Tools

ERP systems

Job description

This Document Controller is responsible for coordinating with Vendors and various departments to ensure that the vendors are prequalified in the system as per the standards of the company.

• Coordinate with the Vendors to fill standard Vendor Prequalification questionnaire.

• Review the Prequalification questionnaire and ensure that all the requested documents are enclosed and accurate.

• Coordinate with Buyers/ End user/ Finance/ Legal and score Vendor Evaluation matrix.

• Manage the Vendor Performance management in coordination with End users.

• Ensure that the Vendor database is maintained and updated on a regular basis.

• Ensure that Vendor contacts are always updated. Provide Vendor list along with Prequalification document to Procurement and Tendering team as and when required.

• Handle any administrative tasks required to support the procurement function.

• Perform additional tasks as assigned by the management.

• These tasks may not be explicitly stated in this job description but are essential to the overall success of the department and company.

Desired Candidate Profile

• 2-3 Years of Experience in business or any administrative role

• Experience in vendor management

• Experience in ERP systems or other Procurement systems

• Preferred Construction Industry Exposure