Lead Document Controller

L&T Hydrocarbon Engineering; Abu Dhabi; On-site; AED 279,000 - 446,400; Full time

Job summary

L&T Hydrocarbon Engineering in Abu Dhabi seeks a Senior Document Controller to lead and manage the document control function across EPC projects, ensuring efficient handling, tracking, distribution and archiving in line with client standards and company procedures.

You will establish procedures, supervise the EDMS (Aconex, SharePoint, Documentum), coordinate with engineering, procurement, construction and subcontractors, and drive accuracy, traceability and timely deliverables for complex oil &

Qualifications

• Bachelor's degree or Diploma in Engineering, Information Management or Business Administration.
• 10-18 years of experience in document control within EPC projects.
• Minimum 5-8 years in a leadership role.

Responsibilities

• Lead and manage the document control function across EPC projects.
• Establish and implement document control procedures, workflows and systems.
• Administer EDMS platforms (Aconex, SharePoint, Documentum) and configure workflows.
• Coordinate with Engineering, Procurement, Construction, QA/QC and subcontractors for timely submissions and approvals.
• Ensure compliance with project specifications, audit requirements and traceability.
• Provide reporting, dashboards and KPIs for management review.
• Lead and develop the document control team and ensure timely deliverables.
• Oversee archiving and handover of final project documentation.

Skills

Document control

Leadership

Stakeholder coordination

Attention to detail

Reporting

High-volume management

EDMS proficiency

Education

Bachelor's degree / Diploma in Engineering / Information Management / Business Administration

10-18 years EPC document control experience

Tools

Aconex

SharePoint

Documentum

MS Office

Primavera

SAP

Job description

1 Role Purpose

To lead and manage the document control function ensuring efficient handling tracking distribution and archiving of all project documents in compliance with project requirements client standards and company procedures

2 Key Responsibilities

• A Document Control Management Establish and implement document control procedures workflows and systems Manage the end-to-end document lifecycle including receipt review approval distribution and archiving Ensure proper document numbering version control and revision tracking
• B System Administration & Governance Administer Electronic Document Management Systems EDMS such as Aconex SharePoint or Documentum Configure workflows access controls and document registers Ensure system compliance with project and client requirements
• C Coordination & Interface Management Coordinate with Engineering Procurement Construction QA QC and subcontractors for timely document submission and approvals Interface with client and third parties for document exchanges and approvals Ensure smooth communication between internal and external stakeholders
• D Quality & Compliance Ensure adherence to project specifications document control procedures and audit requirements Maintain document registers MDR SDR correspondence logs transmittal logs Conduct periodic audits to ensure document accuracy and traceability
• E Reporting & Monitoring Track document progress against schedules and project milestones Generate reports on document status overdue items and bottlenecks Provide dashboards and KPIs for management review
• F Team Leadership Lead and manage the document control team Document Controllers Coordinators Allocate work monitor performance and ensure timely deliverables Provide training and guidance on document control systems and procedures
• G Archiving & Handover Ensure systematic archiving of all project documents hardcopy and electronic Lead final documentation handover to client ensuring completeness and compliance

3 Key Deliverables

• Master Document Register MDR
• Supplier Document Register SDR
• Transmittals and correspondence logs
• Document status reports and dashboards
• Final documentation dossier for project handover

4 Qualifications

• ExperienceEducation Bachelor s Degree Diploma in Engineering Business Administration
• Experience 10 18 years of experience in document control within EPC projects
• Minimum 5 8 years in a leadership role
• Experience in large Oil & Gas Offshore projects
• Strong exposure to Middle East clients

5 Skills

• CompetenciesStrong knowledge of document control processes and standards
• Expertise in EDMS platforms Aconex SharePoint Documentum
• High attention to detail and data accuracy
• Strong organizational and reporting skills
• Team leadership and stakeholder coordination
• Ability to manage high-volume documentation in complex projects

6 Software

• Aconex SharePoint EDMS platforms MS Office Excel Word PowerPoint Basic understanding of project systems Primavera SAP
• Education Bachelor s Degree / Diploma in Engineering / Information Management / Business Administration
• Experience 10 18 years of experience in document control within EPC projects
• Minimum 5 8 years in a leadership role
• Experience in large Oil & Gas / Offshore projects
• Strong exposure to Middle East clients
• Strong knowledge of document control processes and standards
• Expertise in EDMS platforms (Aconex, SharePoint, Documentum)
• High attention to detail and data accuracy
• Strong organizational and reporting skills
• Team leadership and stakeholder coordination
• Ability to manage high-volume documentation in complex projects