Document Controller – Hybrid role in Abu Dhabi

TALENTMATE; Abu Dhabi; On-site; AED 90,000 - 180,000; Part time

Job summary

KEO is seeking a skilled Document Controller in Abu Dhabi, UAE. The role focuses on managing, tracking, and distributing project documents and ensuring version control across the project lifecycle.

The candidate will maintain document registers, issue transmittals, and coordinate with PMs, engineers, and clients to secure timely approvals. A PMI-compliant approach and strong EDMS experience are essential for success.

Qualifications

• 7 years of work experience with a Diploma or Bachelor degree.
• Proficiency in Oracle Unifier/Aconex/Asite or similar EDMS is mandatory.

Responsibilities

• Manage and maintain the project document control system in accordance with PMI procedures and client requirements.
• Receive, register, distribute, track, and archive all incoming and outgoing project documentation.
• Ensure proper document numbering, revision control, status updates, and document workflows.
• Maintain document registers for drawings, reports, correspondence, RFIs, technical submittals, and project deliverables.
• Prepare and issue transmittals and ensure timely distribution of project documents to relevant stakeholders.
• Coordinate with project managers, engineers, consultants, contractors, and client representatives regarding document submissions and approvals.
• Monitor document review cycles and follow up on pending approvals and overdue responses.
• Ensure that only the latest approved revisions are available for project use.
• Support project audits and maintain compliance with quality management procedures.
• Assist in the preparation of project close-out documentation and final handover packages.
• Generate periodic document control reports and maintain accurate project records

Skills

Document control

EDMS proficiency

Version control

Stakeholder coordination

Education

Diploma or Bachelor degree

Tools

Oracle Unifier

Aconex

Asite

Job description

KEO is seeking a skilled Document Controller in Abu Dhabi, UAE. The role focuses on managing, tracking, and distributing project documents and ensuring version control across the project lifecycle.

The candidate will maintain document registers, issue transmittals, and coordinate with PMs, engineers, and clients to secure timely approvals. A PMI-compliant approach and strong EDMS experience are essential for success.