Document Controller(Emirati)

Wood; Dubai; On-site; AED 89,000 - 134,000; Full time

Benefits offered by this job

Meaningful projects

Diversity & Inclusion

Competitive salary

Professional development

Global connections

Medical Insurance

Life & Personal Accident Insurance

Employee Share Plan

Long Service Award

Job summary

Wood is seeking an experienced Document Controller (Emirati) to join our UAE Business Unit in Dubai. The role focuses on checking documentation to ensure formats meet company and client standards and is a full-time onsite position.

As the Emirati Document Controller you will manage internal, vendor and client documents, ensure EDMS compliance and support archival activities across the project lifecycle.

Qualifications

• Proficient in MS Office suite.
• Experience with enterprise document management systems like SharePoint/Documentum/ProjectWise.
• Strong familiarity with Adobe tools for document handling.
• Excellent written and verbal communication abilities.
• Competent with word processing, spreadsheets, databases and EDMS workflows.

Responsibilities

• Register and transmit internal, vendor and client documentation for the project.
• Check documentation to ensure formats comply with company and client standards.
• Archive project and corporate records (hard copy or electronic) and manage indexing, storage and retrieval.
• Ensure all project documentation is imported into the document management system and filed appropriately.
• Transmit documentation to clients per requirements and in a timely manner.
• Maintain archival/retrieval of historical documentation and assist others with EDMS queries.
• Quality-check all documentation prior to issuing or transmitting to clients.
• Manage requests for new document numbers and hard copy documentation.
• Scan, print and copy project documentation as needed.

Skills

MS Office

SharePoint/Documentum/ProjectWise

Adobe

Communication

Word processing

Job description

Wood is recruiting for a Document Controller(Emirati) to join our UAE Business unit, focusing on checking documentation to ensure that formats comply with company and client standards. This is a full-time onsite position in Dubai, UAE.

Responsibilities

Wood is recruiting for a Document Controller(Emirati) to join our UAE Business unit, focusing on checking documentation to ensure that formats comply with company and client standards. This is a full-time onsite position in Dubai, UAE.

#Wood #UAE #Dubai #Document Controller

The role

This is an exciting opportunity for an experienced Document Controller(Emirati) to join our UAE Business Unit.

Our Clients and Projects

Designing the future. Transforming the world.

This Project aims to take over the existing asset and maximize the production in 2 phases. This is a fast-track project and schedule-oriented Design to enhance the production.

The Phase 1 will restore, upgrade, and develop the current plant (CPF1) including: Restoration of initial CPF1 capacity; building a new export pipeline (24”, ~30km); restoration of CPF1 integrity and operability; flaring elimination and released water; development of new flowlines, pads, and electrification network for approximately 30 new wells; debottlenecking of the plant; upgrade of the Safety and Security facilities.

Our scope is to provide Engineering, Procurement services and Construction assistance (EPsCa) for the initial development phase of the field in Southern Iraq. The scope of services includes FEED, detailed design, procurement support, and construction and commissioning assistance.

What we can offer

• Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones

Key Accountabilities & Responsibilities:

• Register and transmit internal, vendor and client documentation for the project
• Check documentation to ensure that formats comply with company and client standards
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
• Ensure all project documentation is imported into document management system and filed accordingly
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
• Archiving and retrieval of historical documentation
• Assist and provide assistance to Wood personnel with respect to any document management system queries
• Quality check of all Documentation prior to issuing/transmitting to client
• Responsible for the handling of requests for new Document numbers/hard copy documentation
• Scanning, printing and copying of project documentation
• Process and record accurately all technical documentation in accordance with agreed procedures
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Run document control reports (if available and required) from the applied company or project document control system
• Ensure document management procedures satisfy project, client and regulatory requirements
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
• Monitor progress of in-house and Client reviews of technical data
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Establish a systematic and comprehensive Project Filing System
• Produce exception reports, comment overdue reports and any other reports for Project Management review

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Knowledge, skills, and experience:

• Knowledge of MS Office
• Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system
• Knowledge of Adobe
• Communication skills - both written and verbal
• Skills in word processing, spreadsheets, database applications and electronic data management systems

Personal attributes:

• Excellent organisational skills and a logical and ordered approach
• Effective communication and interpersonal skills
• Strong team player
• Ability to work in a high -pressure environment, pay strict attention to detail and ensure the accuracy of the outputs