Document Controller

Wood; Dubai; On-site; AED 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Professional development plans

Medical Insurance

Group Life and Personal Accident

Employee Share Plan

Long Service Award

Job summary

Wood in Dubai is seeking an experienced Document Controller to join our UAE Business Unit. You will manage project documentation, ensure compliance with standards, and support timely transmission to clients.

In this fast-track, schedule-driven role, you will maintain a robust filing system, run reports, and assist Wood personnel with EDMS queries while upholding QA requirements. This position offers exposure to high-profile oil and gas projects and opportunities for professional development.

Qualifications

• Proficient with MS Office applications.
• Experience with SharePoint/Documentum/ProjectWise or similar EDMS.
• Proficient in Adobe software.
• Strong written and verbal communication skills.
• Experience with word processing, spreadsheets, and databases.
• Knowledge of electronic data management systems.

Responsibilities

• Register and transmit internal vendor and client documentation per project.
• Ensure formats comply with company and client standards.
• Archive project and corporate records and manage indexing, storage, retrieval and disposal.
• Import documentation into the document management system and file accordingly.
• Transmit documentation to clients per requirements and timelines.
• Run document control reports for project management.

Skills

MS Office

Communication skills

Word processing

Spreadsheets

Database applications

Electronic data management systems

Tools

SharePoint

Documentum

ProjectWise

Adobe

Job description

The role

This is an exciting opportunity for an experienced Document Controller to join our UAE Business Unit

Our Clients and Projects

Designing the future Transforming the world

This Project aims to take over the existing asset and maximize the production in 2 phases

This is a fast-track project and schedule-oriented Design to enhance the production

The Phase 1 will restore upgrade and develop the current plant CPF1 including Restoration of initial CPF1 capacity building a new export pipeline 24 30km restoration of CPF1 integrity and operability flaring elimination and released water development of new flowlines pads and electrification network for approximately 30 new wells debottlenecking of the plant upgrade of the Safety and Security facilities

Our scope is to provide Engineering Procurement services and Construction assistance EPsCa for the initial development phase of the field in Southern Iraq The scope of services includes FEED detailed design procurement support and construction and commissioning assistance

What we can offer

Meaningful and interesting projects Delivered to high profile clients and complex projects in IraqCommitment to Diversity and Inclusion we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice

• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market


• Commitment to continued professional development development plans that are tailored to your individual needs and interests


• Medical Insurance Ensures inpatient and outpatient medical care is available should you require treatment


• Group Life and Personal Accident Insurance The company provides Life Assurance cover


• The Employee Share Plan Gives you the opportunity to purchase Wood shares and receive a match from the company


• Long Service Award Wood values the commitment and loyalty of our people Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work dedication and many years services of our employees at 5-year service milestones

Key Accountabilities

Register and transmit internal vendor and client documentation for the projectCheck documentation to ensure that formats comply with company and client standardsArchiving Project and Corporate Records either hardcopy or electronically and the identification indexing transfer storage protection retrieval retention and disposition of the recordsEnsure all project documentation is imported into document management system and filed accordinglyEnsure all documentation is transmitted to the client as per client requirements and in an expedient mannerArchiving and retrieval of historical documentationAssist and provide assistance to Wood personnel with respect to any document management system queriesQuality check of all Documentation prior to issuing transmitting to clientResponsible for the handling of requests for new Document numbers hard copy documentationScanning printing and copying of project documentationProcess and record accurately all technical documentation in accordance with agreed proceduresEnsure that hard copy and electronic record files as required are maintained in good order to comply with QA requirementsRun document control reports if available and required from the applied company or project document control systemEnsure document management procedures satisfy project client and regulatory requirementsIndependently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems EDMS Monitor progress of in-house and Client reviews of technical dataContribute to compilation of final project dossiers as built portfolios and archivingEstablish a systematic and comprehensive Project Filing SystemProduce exception reports comment overdue reports and any other reports for Project Management review

Knowledge, skills, and experience:

• Knowledge of MS Office


• Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system


• Knowledge of Adobe


• Communication skills - both written and verbal


• Skills in word processing, spreadsheets, database applications and electronic data management systems

Personal attributes:

• Excellent organisational skills and a logical and ordered approach


• Effective communication and interpersonal skills


• Strong team player


• Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the outputs