Document Controller (UAE National)

Wood

Dubai

On-site

AED 120,000 - 180,000

Full time

30 hours ago

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Benefits offered by this job

Medical Insurance

Group Life Insurance

Employee Share Plan

Long Service Award

Professional development

Global connections

Job summary

Wood is seeking a Document Controller for our UAE Business Unit, onsite in Dubai. The role focuses on verifying documentation against company and client standards and ensuring proper filing and transmission of documents.

This position supports EPsCa activities for an engineered project with a strong emphasis on document management, QA, and timely communications with clients and internal teams.

Qualifications

Knowledge of MS Office applications and data handling.
Experience with document management systems and processes.
Strong written and verbal communication with attention to detail.

Responsibilities

Register and transmit internal, vendor and client documentation.
Check formats comply with company and client standards.
Archive project records and manage indexing, storage and retrieval.
Ensure documentation is imported into the document management system.
Transmit documents to clients per requirements and timelines.
Produce and review document control reports and ensure QA compliance.

Skills

MS Office

Communication skills

Attention to detail

Team player

Electronic data management systems

Tools

SharePoint/Documentum/ProjectWise

EDMS

Adobe

Job description

Job Description

Wood is recruiting for a Document Controller to join our UAE Business unit, focusing on checking documentation to ensure that formats comply with company and client standards. This is a full-time onsite position in Dubai, UAE.

Responsibilities

The role

This is an exciting opportunity for an experienced Document Controller to join our UAE Business Unit.

Our Clients and Projects

This Project aims to take over the existing asset and maximize the production in 2 phases. This is a fast-track project and schedule-oriented Design to enhance the production.

The Phase 1 will restore, upgrade, and develop the current plant (CPF1) including: Restoration of initial CPF1 capacity; building a new export pipeline (24”, ~30km); restoration of CPF1 integrity and operability; flaring elimination and released water; development of new flowlines, pads, and electrification network for approximately 30 new wells; debottlenecking of the plant; upgrade of the Safety and Security facilities.

Our scope is to provide Engineering, Procurement services and Construction assistance (EPsCa) for the initial development phase of the field in Southern Iraq. The scope of services includes FEED, detailed design, procurement support, and construction and commissioning assistance.

What We Can Offer

Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
Commitment to continued professional development; development plans that are tailored to your individual needs and interests
Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
Group Life and Personal Accident Insurance: The company provides Life Assurance cover
The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones

Key Accountabilities & Responsibilities

Register and transmit internal, vendor and client documentation for the project
Check documentation to ensure that formats comply with company and client standards
Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
Ensure all project documentation is imported into document management system and filed accordingly
Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
Archiving and retrieval of historical documentation
Assist and provide assistance to Wood personnel with respect to any document management system queries
Quality check of all Documentation prior to issuing/transmitting to client
Responsible for the handling of requests for new Document numbers/hard copy documentation
Scanning, printing and copying of project documentation
Process and record accurately all technical documentation in accordance with agreed procedures
Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
Run document control reports (if available and required) from the applied company or project document control system
Ensure document management procedures satisfy project, client and regulatory requirements
Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
Monitor progress of in-house and Client reviews of technical data
Contribute to compilation of final project dossiers, as built portfolios and archiving
Establish a systematic and comprehensive Project Filing System
Produce exception reports, comment overdue reports and any other reports for Project Management review

Knowledge, Skills, And Experience

Knowledge of MS Office
Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system
Knowledge of Adobe
Communication skills - both written and verbal
Skills in word processing, spreadsheets, database applications and electronic data management systems

Personal Attributes

Excellent organisational skills and a logical and ordered approach
Effective communication and interpersonal skills
Strong team player
Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the outputs

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

About Us

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

#Wood #UAE #Dubai #Document Controller

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