Document Controller / Archive Specialist

UNIKAI Foods P.J.S.C; Dubai; On-site; AED 50,000 - 90,000; Full time

Job summary

UNIKAI Foods P.J.S.C is looking for an Archive/Records Management professional in Dubai to create accessible archives, organize records, and maintain the Document Management System (DMS). You will coordinate access, support audits, and ensure accurate indexing and filing of sensitive data.

Qualifications include 2+ years in records/document management, proficiency in SharePoint or ERP-based DMS, and strong Excel abilities. Education: Any Graduation.

Qualifications

• Education: Any Graduation
• Experience: Minimum 2 years in records or document management.
• Technical: Proficiency in electronic Document Management Systems (DMS) like SharePoint or ERP attachments.
• Advanced Excel skills.
• Attention to detail in naming conventions, indexing and filing sensitive operational data.

Responsibilities

• Create an accessible, retrievable archives and database.
• Arrange, catalog, and maintain archive records.
• Organize archive records and develop classification systems to facilitate easy access to archive documents.
• Preserve records, documents, and scanning documents as necessary and required.
• Record the origins and significance of archive documents
• Administer policy guidelines concerning access and use of any archive materials.
• Manage and maintain Document Management System (DMS).
• Coordinate with the relevant person about DMS on how to use and access the documents.
• Provide support to department during audit as required.

Education

Any Graduation

Tools

SharePoint / DMS

ERP attachments

Excel

Job description

• Create an accessible, retrievable archives and database.

• Arranging, cataloging, and maintaining archive records.

• Organize archive records and develop classification systems to facilitate easy access to archive documents.

• Preserve records, documents, and scanning documents as necessary and required

• Record the origins and significance of archive documents

• Administer policy guidelines concerning access and use of any archive materials.

• Managing and maintaining Document Management System (DMS).

• Coordinating to respective person about DMS on how to use and access the documents.

• Provide support to department during audit as required.

Desired Candidate Profile

• Education: Any Graduation

• Experience: Minimum 2 years in records or document management, ideally within manufacturing, food/beverage, or FMCG sectors.

• Technical Skills: Proficiency in electronic Document Management Systems (DMS) like SharePoint or enterprise resource planning (ERP) attachments, alongside strong Microsoft Excel abilities.

• Attention to Detail: High accuracy in naming conventions, indexing, and filing sensitive operational data