Digital Archives Specialist - Library and Learning Commons

Zayed University; Abu Dhabi; On-site; AED 200,000 - 360,000; Full time

Benefits offered by this job

Tax-free salaries in UAE

Housing allowance

Annual vacation airline tickets for an

Job summary

Zayed University seeks a Digital Archives Specialist to plan, design, and preserve born digital and digitized records. You will manage the university's digital archives and coordinate ingestion into an OAIS-compliant repository, ensuring discoverability and long-term access for researchers, staff, students, and the public.

The role collaborates with IT and academic departments to implement records management standards, develop policies, and provide training.

Qualifications

• Bachelor's degree in archival science, information science, or a related field; 6 years in an intensive electronic records environment with at least 2 years in a supervisory role.
• Master's degree in archival science, information science, or computer science with minimum 4 years of experience and at least 1 year in supervision is an added advantage.
• Certification in a relevant field is preferred.
• Working experience in academic library settings or equivalent is highly desired.

Responsibilities

• Implements ISO/TS 16175, ISO 15489, ISO 14721, ISO 23081, ISO/TR 15801, and ISO 25964 to manage university digital records.
• Develops electronic records management policies, guidelines, forms, and procedures per the NLA Act and other standards.
• Collaborates with university departments to implement international archival best practices for acquisition, accession, preservation, and access.
• Develops a digital archives outreach program and coordinates ingestion into OAIS-compliant repository infrastructure.
• Provides archives and records management training to staff, students, and the wider community.

Skills

Analytical thinking

Attention to detail

Bilingual English/Arabic

Education

Bachelor's Degree in archival science or information science

Master's Degree in archival science / information science / computer science

Tools

EDRMS

ECM

Micro Focus Content Manager

OpenText

AtoM

RiC-CM

MS Office

Job description

The Opportunity

The Library and Learning Commons Department seeks an incumbent for the position of Digital Archives Specialist who works under the supervision of the University Archivist to plan, design, classify, secure, store, maintain, use, retain, dispose, and preserve born digital and digitized records. Supports the long-term preservation of digital assets and ensures that archival collections are discoverable, accessible, and usable by researchers, staff, students, and the public.

The Digital Archives Specialist also manages the university's digital archives and coordinates their ingestion into the Open Archival Information System (OAIS) compliant trusted digital repository infrastructure.

The Responsibilities

Core Functional Accountabilities

• Implements ISO/TS 16175, ISO 15489, ISO 14721, ISO 23081, ISO/TR 15801, and ISO 25964 to manage university digital records
• Works closely with the university IT department to develop an integrated electronic records management system for emails, data, web content, and electronic records
• Works with university departments to create an enterprise functional digital file classification system
• Creates and automates retention and disposition schedules for the integrated electronic records management system
• Appraises and selects university vital and historical records
• Collaborates with the National Library and Archives (NLA) to implement national archival legislation, rules, and regulations on the management of digital records
• Develops electronic records management policies, guidelines, forms, and procedures manuals per the NLA Act and other international archives and records management best practice standards.
• Works closely with all university departments’ management to establish and implement international archival best practices and standards for the acquisition, selection, accession, preservation, destruction, and access to physical and digital records.
• Arranges and describes records using ISAD-G, AtoM, or Records in Contexts–Conceptual Model (RiC-CM)
• Safeguards University’s Intellectual property rights
• Works with other university departments to have disaster preparedness measures in place
• Ensures adequate security measures for the safety of digital records
• Conducts regular records surveys, inventories, and audits for all types of University physical, analog, and digital.
• Supports the development and refinement of digital archiving workflows, including intake procedures, metadata description, and version control processes
• Works with University departments to ensure the smooth transfer of digital records to the University digital repository. Provides technical support related to transferring archival content across platforms or storage systems, while ensuring metadata retention and file integrity during transfers.
• Contributes to the planning, organization, implementation, monitoring, and evaluation of digital archival projects
• Develops a digital Archives outreach program
• Actively participates in the work of the International Council on Archives (ICA) and other relevant local, regional, and international professional records and archival bodies.
• Provides archives and records management training to staff, students, and the wider community
• Keeps abreast of professional trends and developments in the area of archives and records management, and demonstrates adequate knowledge of key growth areas
• Does research and shares findings, locally, regionally, and internationally
• Undertakes all other assigned archives and records management tasks.

General Position Accountabilities

• Participates in the library’s public services and technological initiatives, including but not limited to references, instructions, workshops, and subject guides.
• Participates in library programming, committees, training, scheduling of classes, and special activities.
• Works with student workers and provides them with guidance and feedback.
• Performs other relevant duties as requested.

The Requirements

• Bachelor's Degree in archival science, computer science, information science, or a Bachelor’s degree in a relevant field plus 6 years working in an intensive electronic records enterprise-wide environment at least 2 years in a supervisory position.
• Master's Degree in archival science, information science, or computer science with minimum 4 years or experience and at least 1 year in a supervisory position will be an added advantage.
• Certification in a relevant field is preferred.
• Working experience in academic library settings or equivalent is highly desired.

Other Essential Requirements

• Hands-on experience in Electronic Document Records Management System (EDRMS), Enterprise Content Management (ECM) environment
• Micro Focus Content Manager, OpenText
• Familiarity with ISO/TS 16175-2, ISO 15489, ISO 11799, ISO 14721, ISO 23081, ISO/TR 15801, and ISO 25964 international best-practice standards
• Mastery of AtoM, ISAD-G and Records in Contexts–Conceptual Model (RiC-CM)
• Excellent IT skills
• Mastery of MS Office applications

Desired Or Preferred Requirements

• Bilingual English/Arabic

The Benefits

The University's benefits package is highly attractive, with competitive tax-free salaries in the UAE, cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children, and healthcare for the employee and the sponsored family members.