Document Controller AlFuttaim Contracting Emirati Talent

Al-Futtaim; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Al-Futtaim in Dubai is seeking a Document Controller to manage all document movements, ensure correct numbering, formats, issuance, review, dispatch, recording, and archiving per the Design Management Plan.

You will supervise junior staff, train users of the drawing management system, liaise with designers and suppliers, and drive continuous improvement while upholding safety, quality and environmental standards.

Qualifications

• Diploma or Degree in Information Management or related field.
• 3 to 5 years of experience in the construction industry.
• Strong IT skills with Excel, Outlook, and Word.
• Ability to train and supervise junior document control staff.

Responsibilities

• Manage document movements and ensure compliance with procedures.
• Maintain and operate document control systems.
• Issue and distribute controlled copies per Design Management Plan.
• Liaise with designers and suppliers on information queries.
• Supervise and train junior Document Control staff.
• Contribute to continuous improvement and adherence to safety, quality, and environmental standards.

Skills

Excel

Outlook

Word

Organizational skills

Document management

Training & supervision

Communication

Stakeholder liaison

Education

Diploma or Degree in Information Management

Job description

Job Description:

Overview Of The Role:

• The Document Controller is responsible for efficiently managing all document movements within the organization, whether electronic or paper. The role requires adherence to established procedures and standards to ensure accurate numbering, formats, issuance, review, dispatch, recording, and archiving of all documents. Success in this position involves maintaining organized document control systems, supervising junior staff, and liaising with external stakeholders such as designers and suppliers. Additionally, the role involves ensuring compliance with safety, quality, and environmental standards, while also seeking opportunities for continuous improvement.

What You Will Do:

Document Management

• Manage all movements of documents, incoming/outgoing either in electronic form or on paper through established procedures or standards.
• Effectively manage a document control system for all incoming and outgoing information.
• Collate, monitor, and distribute information regularly.
• Maintain up-to-date records of all information to ensure availability to the team.
• Issue and distribute controlled copies of information in accordance with the Design Management Plan.
• Check information on drawings for conformance with agreed status and format.
• Liaise with designers and specialist suppliers on queries regarding issues of information.
• Troubleshoot any problems with the drawing management system and peripherals.
• Provide advice on procedures of issue and methods in accessing the system.
• Periodically review and revise procedures, arranging authorization by relevant personnel.

Staff Supervision and Training

• Supervise and manage junior Document Control staff.
• Provide training to participants, designers, and specialist suppliers on the use of the drawing management system.
• Recommend improvements to departmental procedures to fulfill relevant procedural and legislative requirements.

Operational Accountabilities

• Ensure adherence to all relevant safety, quality, and environmental procedures and controls to guarantee safety, service quality, and environmental compliance within AFC.
• Contribute to the identification of continuous improvement opportunities in processes and practices, benefiting Al Futtaim and its employees.
• Liaise with the Design Manager in reporting on project design performance.
• Perform any other reasonable request of work/task as allocated by the Line Manager.

Required Skills To Be Successful:

• Intermediate proficiency in IT applications, including Excel, Outlook, and Word.
• Strong organizational and document management skills.
• Ability to train and supervise junior document control staff.
• Excellent communication skills for liaising with designers and suppliers.

What Qualifies You For The Role:

• Diploma or Degree in Information Management or a related discipline.
• Excellent IT skills at an intermediate level, particularly in Excel, Outlook, and Word.
• 3 to 5 years of experience in the construction business.
• Behavioral competencies such as delighting customers, working across boundaries, managing complexity, influencing others, taking initiative, driving for results, engaging leadership, developing talent, situational adaptability, and demonstrating self-awareness.