Document Controller

AimGulf; Dubai; Vor Ort; AED 60.000 - 90.000; Vollzeit

Zusammenfassung

AimGulf in Dubai, United Arab Emirates is hiring for a Document Controller to organize and manage document control across ongoing fit-out projects. You will maintain project records, drawings, specifications, and approvals, ensuring timely submissions and compliance.

With 2 years of experience in document management, you will coordinate with design and technical teams, track permits and registrations, and support procurement documentation. This role is Full Time and based on-site in Dubai.

Qualifikationen

• Experience with organized document control systems for project environments.
• Ability to maintain records of drawings, specs, contracts, approvals, and logs.
• Familiarity with shop drawings, as-builts, and submissions workflows.

Aufgaben

• Establish and maintain an organized document control system for fit-out projects.
• Maintain project-wise records of drawings, BOQs, specifications, contracts, quotations, approvals, and reports.
• Maintain document registers, submission logs, revision histories, and tracking sheets.
• Track shop drawings, as-built drawings, and coordination drawings.
• Coordinate drawing submissions and revisions with design and technical teams.
• Prepare and maintain MIR/MS/MAR and related documentation.
• Maintain records of technical data sheets, materials, warranties, and compliance certificates.
• Track permits and approvals including NOCs, work permits, and renewal requirements.

Kenntnisse

Document Management

Technical Documentation

Project Coordination

Procurement Documentation

Jobbeschreibung

Job Location:

Dubai, United Arab Emirates

Date Posted:

5 November 2026

Job Description / Role:

Our client is currently hiring for the position of Document Controller.

Key Responsibilities:

• Establish and maintain an organized document control system for all ongoing fit-out projects.
• Maintain project-wise records of drawings, BOQs, specifications, contracts, quotations, approvals, correspondence, and reports.
• Maintain document registers, submission logs, revision histories, and tracking sheets.
• Maintain records of architectural, interior design, structural, civil, MEP, HVAC, electrical, plumbing, and joinery drawings.
• Track shop drawings, as-built drawings, coordination drawings, and construction drawings.
• Coordinate drawing submissions and revisions with the design and technical teams.
• Prepare, compile, and maintain Material Submittals (MIR/MS), Material Inspection Requests (MIR), and Material Approval Requests (MAR), as applicable to project procedures.
• Maintain records of technical data sheets, material samples, specifications, warranties, and compliance certificates.
• Maintain records of NOCs, work permits, access permits, hot work permits, and other project-related approvals.
• Track application status, approval timelines, expiry dates, and renewal requirements.
• Coordinate with the Technical / Authority Approval Engineer for timely submission and follow-up.
• Maintain incoming and outgoing correspondence registers.
• Record and distribute emails, letters, transmittals, RFIs, site instructions, and consultant comments.
• Follow up with concerned departments for timely responses and submissions.
• Maintain project-wise records of purchase orders, delivery notes, invoices, material requests, and supplier documents.
• Coordinate with procurement and accounts departments for supporting documentation.
• Maintain records of approved quotations, variation orders, client approvals, and subcontractor documentation.

Experience Required:

2 Years

Skills Required:

• Document Management
• Technical Documentation
• Project Coordination
• Procurement Documentation

Employment / Job Type:

Full Time

About the Company:

Dubai based recruitment and management consultancy serving clients across the Middle East, Africa, and South Asia. It provides executive search, permanent and contract recruitment, recruitment process outsourcing, and management consulting covering market entry and organisational structuring, across construction, engineering, energy, banking, information technology, healthcare, FMCG, logistics, and hospitality.

Company Industry:

Recruitment & Staffing

Closing Date:

Not mentioned (apply as soon as possible)