Document Controller

HIMALAYA STEEL TRADING FZE; Dubai; On-site; AED 67,000 - 134,000; Full time

Job summary

Himalaya Steel Trading FZE in Dubai seeks an experienced Document Controller to manage and safeguard company documents. You will coordinate with departments, maintain both electronic and physical filing systems, and ensure proper Version control.

The ideal candidate has at least 5 years of relevant experience, strong attention to detail, and excellent organizational skills. This full-time role requires reliability, speed in retrieval, and ability to meet deadlines.

Qualifications

• Minimum 5 years of experience as a Document Controller or in a similar role.
• Age 30 years or above.
• Strong organizational and time-management skills.
• Active, energetic, and able to work independently.
• Excellent attention to detail.
• Good communication and coordination skills.
• Proficiency in MS Office, especially Word and Excel.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Manage, organize, and maintain company documents and records.
• Control the distribution, tracking, and filing of documents.
• Ensure documents are properly numbered, dated, and stored.
• Maintain electronic and physical filing systems.
• Prepare document registers, logs, and reports.
• Monitor document revisions and ensure the latest versions are available.
• Coordinate with departments for document submission and approval.
• Follow up on pending documents and approvals.
• Ensure confidentiality and proper handling of company documents.
• Retrieve documents quickly when required by management or departments.
• Support administrative and reporting requirements as needed.

Skills

Document management

Document distribution

Document numbering

Filing systems

Document registers

Version control

Interdepartmental coordination

Follow-ups

Confidentiality

Quick retrieval

Administrative support

Tools

MS Office (Word, Excel)

Job description

Position: Document Controller

Experience: Minimum 5 years

Age: 30+ years

Employment Type: Full-time

Job Summary

We are looking for an active, organized, and responsible Document Controller with a minimum of 5 years of relevant experience. The ideal candidate should have strong document management skills, excellent attention to detail, and the ability to coordinate effectively with different departments.

Skills

• Manage, organize, and maintain company documents and records.
• Control the distribution, tracking, and filing of documents.
• Ensure documents are properly numbered, dated, and stored.
• Maintain both electronic and physical filing systems.
• Prepare document registers, logs, and reports.
• Monitor document revisions and ensure the latest versions are available.
• Coordinate with departments for document submission and approval.
• Follow up on pending documents and approvals.
• Ensure confidentiality and proper handling of company documents.
• Retrieve documents quickly when required by management or departments.
• Support administrative and reporting requirements as needed.

Requirements

• Minimum 5 years of experience as a Document Controller or in a similar role.
• Age 30 years or above.
• Strong organizational and time-management skills.
• Active, energetic, and able to work independently.
• Excellent attention to detail.
• Good communication and coordination skills.
• Proficiency in MS Office, especially Word and Excel.
• Ability to manage multiple tasks and meet deadlines.