Document Controller

WSP; Dubai; On-site; AED 89,280 - 133,920; Full time

Job summary

WSP Dubai is seeking a Document Controller to manage document control for the project, handling technical documents, drawings, and commercial correspondence on site in Dubai. You will coordinate across departments, ensure timely submissions, and maintain organized physical and digital records.

The role requires a Bachelor's degree, proficiency with MS Office, MS Excel, and Aconex, plus strong typing and editing skills. Familiarity with project management is advantageous.

Qualifications

• Bachelor's Degree in a relevant field.
• Proficient in MS Office and MS Excel.
• Proficient in Aconex.
• Proficient typing and editing skills.
• Familiarity with project management.

Responsibilities

• Coordinate all departments to ensure documents are stored in the correct place and department file archive.
• Ensure corporate documents are checked and submitted before due date.
• Copy, scan, and store documents.
• Check accuracy and edit files, e.g. contracts.
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Ensure file names and submissions have no errors before sending to departments.

Skills

Typing and editing

Project management familiarity

Education

Bachelor's Degree in a relevant field

Tools

Aconex

MS Office

MS Excel

Job description

What if you could shape a career as unique as you?At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.

WSP is looking for a Document Controller to be based in Dubai, who will handle all activities related to Document Control, including technical documents, drawings, and commercial correspondence for the project.

Responsibilities

• Responsible for coordinating all departments of the company to ensure that all documents are kept in the right place and in the right department file archive.
• Ensure that all corporate documents are well checked and submitted on time before the documents submission due date.
• Copy, scan, and store documents.
• Check for accuracy and edit files, like contracts.
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Make sure that all documents have no errors in file names, submissions, etc. prior to sending to some departments if requested.
• Assist in the preparation of the procedure and system package for document controls.

Qualifications

• Bachelor's Degree in a relevant field.
• Well-experienced with MS Office and MS Excel.
• Proficient in Aconex.
• Proficient typing and editing skills.
• Familiarity with project management.