Document Controller

Noorka LLC.; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Noorka Logistics in Dubai is seeking a meticulous Document Controller to organize and maintain critical company records. You will manage digital and physical documents, ensuring proper naming, indexing, and secure storage, while coordinating with multiple departments to keep all records up to date.

The role requires strong attention to detail, proficient MS Office skills, and the ability to work within a confidential environment.

Qualifications

• Diploma or bachelor’s degree in Business Administration, Logistics, Document Management or related field.
• Previous experience as Document Controller/Coordinator or Administrative Assistant is preferred.
• Strong knowledge of document filing, tracking and record-keeping procedures.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.

Responsibilities

• Manage and maintain company documents, records, and files in digital and physical formats.
• Receive, review, register, and distribute incoming and outgoing documents.
• Maintain accurate document registers, trackers, and databases.
• Ensure documents are properly named, categorized, indexed, and archived.
• Control document revisions and ensure teams use the latest versions.
• Monitor document submissions and follow up on missing or pending records.
• Prepare, scan, copy, upload, and distribute documents as required.
• Maintain organized electronic filing systems and document repositories.
• Coordinate with logistics, operations, finance, administration and other departments regarding documentation.
• Track invoices, delivery documents, purchase records, shipping documents and other operational paperwork.
• Verify documents for completeness, accuracy and proper authorization.
• Maintain confidentiality of sensitive business and customer information.
• Assist in preparing reports and document status updates for management.
• Support audits by retrieving required records and documentation.
• Ensure documents are stored securely and can be retrieved efficiently.

Skills

Document control

Records management

Version control

Attention to detail

Time management

Communication

Education

BA/BS in Business Administration or Logistics

Tools

Microsoft Excel

Microsoft Word

Job description

Noorka Logistics is seeking a highly organized and detail-oriented Document Controller to manage and maintain important company records and documentation in Dubai. The successful candidate will ensure documents are properly prepared, categorized, stored, updated, and distributed to the relevant teams. Strong attention to detail, document management skills, and confidentiality are essential for this position.

Key Responsibilities

• Manage and maintain company documents, records, and files in both digital and physical formats.
• Receive, review, register, and distribute incoming and outgoing documents.
• Maintain accurate document registers, trackers, and databases.
• Ensure documents are properly named, categorized, indexed, and archived.
• Control document revisions and ensure teams are working with the latest versions.
• Monitor document submissions and follow up on missing or pending records.
• Prepare, scan, copy, upload, and distribute documents as required.
• Maintain organized electronic filing systems and document repositories.
• Coordinate with logistics, operations, finance, administration, and other departments regarding documentation.
• Track invoices, delivery documents, purchase records, shipping documents, and other operational paperwork.
• Verify documents for completeness, accuracy, and proper authorization.
• Maintain confidentiality of sensitive business and customer information.
• Assist in preparing reports and document status updates for management.
• Support internal and external audits by retrieving required records and documentation.
• Ensure documents are stored securely and can be retrieved efficiently when required.
• Follow company procedures and document control standards.
• Perform other documentation and administrative duties assigned by management.

Requirements

• Diploma or bachelor’s degree in Business Administration, Logistics, Document Management, or a related field.
• Previous experience as a Document Controller, Document Coordinator, or Administrative Assistant is preferred.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Strong understanding of document filing, tracking, and record-keeping procedures.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple documents and deadlines efficiently.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in a logistics or supply chain environment is an advantage.

Skills & Competencies

• Document control and records management
• Document tracking and version control
• Microsoft Excel and Word
• Digital and physical filing
• Data entry and record maintenance
• Logistics documentation
• Reporting and document coordination
• Attention to detail
• Time management and organization
• Communication and teamwork

Why Join Noorka Logistics?

The Document Controller position at Noorka Logistics in Dubai provides an opportunity to develop valuable experience in documentation, logistics administration, records management, and business coordination. The role allows professionals to work closely with different departments, strengthen their organizational skills, and contribute to smooth and efficient business operations while building a rewarding career in document control and logistics.