Dubai Document Control Specialist — Archives & Tracking

Noorka LLC.; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Noorka Logistics in Dubai is seeking a meticulous Document Controller to organize and maintain critical company records. You will manage digital and physical documents, ensuring proper naming, indexing, and secure storage, while coordinating with multiple departments to keep all records up to date.

The role requires strong attention to detail, proficient MS Office skills, and the ability to work within a confidential environment.

Qualifications

• Diploma or bachelor’s degree in Business Administration, Logistics, Document Management or related field.
• Previous experience as Document Controller/Coordinator or Administrative Assistant is preferred.
• Strong knowledge of document filing, tracking and record-keeping procedures.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.

Responsibilities

• Manage and maintain company documents, records, and files in digital and physical formats.
• Receive, review, register, and distribute incoming and outgoing documents.
• Maintain accurate document registers, trackers, and databases.
• Ensure documents are properly named, categorized, indexed, and archived.
• Control document revisions and ensure teams use the latest versions.
• Monitor document submissions and follow up on missing or pending records.
• Prepare, scan, copy, upload, and distribute documents as required.
• Maintain organized electronic filing systems and document repositories.
• Coordinate with logistics, operations, finance, administration and other departments regarding documentation.
• Track invoices, delivery documents, purchase records, shipping documents and other operational paperwork.
• Verify documents for completeness, accuracy and proper authorization.
• Maintain confidentiality of sensitive business and customer information.
• Assist in preparing reports and document status updates for management.
• Support audits by retrieving required records and documentation.
• Ensure documents are stored securely and can be retrieved efficiently.

Skills

Document control

Records management

Version control

Attention to detail

Time management

Communication

Education

BA/BS in Business Administration or Logistics

Tools

Microsoft Excel

Microsoft Word

Job description

Noorka Logistics in Dubai is seeking a meticulous Document Controller to organize and maintain critical company records. You will manage digital and physical documents, ensuring proper naming, indexing, and secure storage, while coordinating with multiple departments to keep all records up to date.

The role requires strong attention to detail, proficient MS Office skills, and the ability to work within a confidential environment.