Admin & Document Controller

SOL Properties; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

SOL Properties in Dubai, UAE, is looking for a professional Admin & Document Controller to manage daily office administration, document control, and call handling for the project team.

You will maintain document registers, coordinate meetings, prepare letters, and ensure timely filing of electronic and physical records, with strong English communication and MS Office skills.

Qualifications

• 3–5 years of UAE experience in Office Administration & Document Control.
• Experience with a real estate developer is preferred.
• Excellent English communication and professional telephone etiquette.
• Strong knowledge of MS Office applications (Word, Excel, Outlook).
• Experience with Aconex or similar document management systems is an advantage.

Responsibilities

• Maintain and organize company and project documents.
• Update document registers, trackers and filing systems.
• Control document distribution, revisions and approvals.
• Ensure proper filing and easy retrieval of documents.
• Maintain both electronic and physical records.
• Follow up on pending documents and submissions.
• Answer and direct incoming phone calls professionally.
• Take messages and relay information to relevant team members.
• Assist with basic client or visitor inquiries.
• Transfer calls to the appropriate department or person.
• Manage daily office administration and general coordination.
• Handle emails, correspondence, courier documents and office records.
• Coordinate meetings, appointments and visitors.
• Prepare letters, reports and other administrative documents.
• Maintain office supplies and coordinate general office requirements.
• Provide administrative support to management and the team.

Skills

Communication

Organizational skills

Telephone etiquette

Follow-up

Detail-oriented

Tools

MS Office

Word

Excel

Outlook

Aconex

Job description

Job Description – Admin & Document Controller

Location: Dubai, UAE

Employment Type: Full-Time

Position Overview

We are looking for a professional and well-organized Admin & Document Controller to manage daily office administration, call handling, correspondence and document control activities while providing efficient support to management and the project team.

1) Document Control

• Maintain and organize company and project documents.
• Update document registers, trackers and filing systems.
• Control document distribution, revisions and approvals.
• Ensure proper filing and easy retrieval of documents.
• Maintain both electronic and physical records.
• Follow up on pending documents and submissions.
• Answer and direct incoming phone calls professionally.
• Take messages and relay information to relevant team members.
• Assist with basic client or visitor inquiries.
• Transfer calls to the appropriate department or person.

3) Office Administration

• Manage daily office administration and general coordination.
• Handle emails, correspondence, courier documents and office records.
• Coordinate meetings, appointments and visitors.
• Prepare letters, reports and other administrative documents.
• Maintain office supplies and coordinate general office requirements.
• Provide administrative support to management and the team.

Requirements

• 3–5 years of UAE experience in Office Administration & Document Control.
• Experience with a real estate developer or property developer is preferred.
• Excellent English communication and professional telephone etiquette.
• Good knowledge of MS Office, Word, Excel and Outlook.
• Experience with Aconex or similar document management systems is an advantage.
• Strong organizational, coordination and follow-up skills.
• Professional, presentable, detail-oriented and well-organized.