Document Controller

ALEC Technologies; Abu Dhabi Emirate; On-site; AED 100,000 - 145,000; Full time

Benefits offered by this job

Iconic UAE projects

Collaborative environment

Career progression

Job summary

ALEC Technologies is seeking a meticulous Document Controller in the UAE to support production, QA/QC, and project teams by managing technical documents and quality records with precision. You will handle submittals, maintain filing systems, and ensure information flows smoothly for successful project execution.

You will work with design, production, and QA/QC teams, using Aconex/Unifier and modern filing practices to keep documentation accessible, up-to-date, and compliant with ISO 9001

Qualifications

• Minimum 5 years in a document control role in construction environment.
• 2 years in QA/QC department is preferred.
• Proficiency in MS Office Suite and document management software.
• Familiarity with ISO 9001 quality systems and QA/QC documentation.
• Ability to read joinery/architectural drawings and implement traceability.

Responsibilities

• Update submittal/Records status and keep registers current.
• Distribute submittals from sub-contractors for internal review per the Distribution Matrix.
• Submit project submittals with transmittal cover to the consultant.
• Scan and upload commented/approved submittals to the document management system.
• Label files properly with traceability of records.
• Maintain ISO 9001 filing reliability and housekeeping.
• Use and operate the document management system (Aconex/Unifier).
• Save project documents/records in established folder structures.
• Maintain confidentiality of sensitive information and terms of agreement.
• Prepare ad-hoc project reports as needed.
• Indicate original documents (construction drawings, schematics, statutory) clearly and retrieve easily.

Skills

Document control systems

MS Office

Attention to detail

Organizational skills

Communication

ISO 9001

QA/QC documentation

Read drawings

Aconex/Unifier

Tools

Aconex/Unifier

Job description

Are you a detail-oriented documentation professional ready to build your career with one of the region’s leading construction companies?

Who We Are

ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region’s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.

In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEC Technologies integrates intelligent systems into the built environment. From smart security and AV to ICT and IoT, we deliver seamless, scalable technologies that support safer, smarter and more connected spaces.

Why Join Us?

As a Document Controller, you’ll play a vital role in supporting production, QA/QC, and project teams by ensuring all technical documents, drawings, and quality-related records are managed with precision and care. As a Document Controller at ALEC Technologies, you’ll shape how people live, work, and connect through intelligent systems. From AV to smart buildings, you’ll join a collaborative team that integrates forward-thinking tech into the spaces of tomorrow.

About Your Team

You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.

Your Role

As a Document Controller, you will be responsible for:

• Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
• Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
• Submitting the project submittals with transmittal cover to the consultant.
• Scanning and uploading the commented/approved submittals in the project document management system/Server.
• Preparing files with proper labelling (with traceability of records).
• Proper file Management & Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
• Ability to use and operate document management system used (Aconex/Unifier etc.)
• Saving project documents/records in established Folder structure.
• Maintaining confidentiality around sensitive information on and terms of agreement.
• Preparing ad-hoc reports on projects as needed.
• Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
• Maintaining hard copy references and library of all documents and ensure easy retrieval.

What We’re Looking For

Experience:

Minimum 5 years in a document control role in construction environment, preferably 2 years in QA/QC department.

Knowledge & Skills:

• Document control systems and file management
• Strong organizational and communication skills
• Proficiency in MS Office Suite
• Attention to detail and confidentiality
• Basic understanding of joinery terminology, materials, and workflow
• Familiarity with ISO 9001 and quality systems
• Experience with QA/QC documentation and inspection tools
• Ability to read joinery/architectural drawings
• Awareness of HSE standards in a factory environment

What We Offer

• The chance to contribute to some of UAE most iconic projects.
• A collaborative, supportive environment that values innovation and excellence.
• Opportunities for professional growth and career progression.

Join ALEC Technologies and play a pivotal role in shaping a high-performing team that drives our success.