Document Controller

Gulfjobfair; Abu Dhabi; On-site; AED 240,000 - 360,000; Full time

Job summary

China Petroleum Engineering & Construction Corporation seeks an experienced Document Controller to manage end-to-end document control for EPC Oil & Gas projects. You will handle registration, classification, distribution, and archiving of project records, ensuring accurate MDRs and transmittals.

Role requires proficiency in Aconex or similar EDMS, SharePoint, and MS Office. You will coordinate with Engineering, Procurement, Construction, QA/QC teams and vendors, ensuring timely submissions and

Qualifications

• Bachelor’s Degree or Diploma in Business Administration, Engineering, Information Management, or a related field.

Responsibilities

• Manage the complete document control process for EPC Oil & Gas projects.
• Receive, register, classify, distribute, track, and archive project documents.
• Maintain accurate Document Registers, Transmittal Registers, and Master Document Registers (MDR).
• Control engineering, procurement, construction, commissioning, and project correspondence documents.
• Manage document numbering, revision control, status codes, and document distribution.
• Coordinate document submissions, reviews, comments, approvals, and re-submissions with Engineering, Procurement, Construction, QA/QC, and Project teams.
• Prepare and issue Document Transmittals to clients, consultants, subcontractors, and vendors.
• Ensure all project documents are uploaded and maintained in Aconex, EDMS, SharePoint, or other project document management systems.
• Monitor overdue documents, review cycles, approvals, and outstanding comments.
• Maintain proper records of IFC, IFA, AFC, As-Built, Vendor, and Client documents.
• Ensure documents comply with project specifications, document control procedures, and client requirements.
• Support preparation and submission of engineering deliverables, vendor documents, drawings, technical documents, and dossiers.
• Maintain both electronic and hard-copy project records where required.
• Assist in project close-out, final documentation, and handover of As-Built and project dossiers.

Skills

Document control

Project coordination

MS Office

Education

Bachelor’s Degree or Diploma in Business Administration, Engineering, Information Management, or a related field

Tools

Aconex

EDMS

SharePoint

Job description

Document Controller

Job Position – Document Controller

Company – China Petroleum Engineering & Construction Corporation

Location: UAE
Project Duration: Long Time

Industry: Oil & Gas – EPC

Key Responsibilities
Manage the complete document control process for EPC Oil & Gas projects.
Receive, register, classify, distribute, track, and archive project documents.
Maintain accurate Document Registers, Transmittal Registers, and Master Document Registers (MDR).
Control engineering, procurement, construction, commissioning, and project correspondence documents.
Manage document numbering, revision control, status codes, and document distribution.
Coordinate document submissions, reviews, comments, approvals, and re-submissions with Engineering, Procurement, Construction, QA/QC, and Project teams.
Prepare and issue Document Transmittals to clients, consultants, subcontractors, and vendors.
Ensure all project documents are uploaded and maintained in Aconex, EDMS, SharePoint, or other project document management systems.
Monitor overdue documents, review cycles, approvals, and outstanding comments.
Maintain proper records of IFC, IFA, AFC, As-Built, Vendor, and Client documents.
Ensure documents comply with project specifications, document control procedures, and client requirements.
Support preparation and submission of engineering deliverables, vendor documents, drawings, technical documents, and dossiers.
Maintain both electronic and hard-copy project records where required.
Assist in project close-out, final documentation, and handover of As-Built and project dossiers.

EPC Oil & Gas Experience – Mandatory
Minimum 10-15 years of Document Control experience in EPC Oil & Gas projects.
Strong experience with Engineering, Procurement, Construction, Commissioning, and

Project Controls documentation.
Experience working with EPC contractors, PMC, Client, subcontractors, and vendors.
Hands-on experience with Aconex or other EDMS/document management systems.
Familiarity with engineering documents such as Drawings, Specifications, Datasheets, Material Requisitions, Vendor Documents, Method Statements, ITPs, Procedures, and As-Built Documentation.
Experience with document numbering, revision control, transmittals, MDR, and document status tracking.
Oil & Gas / Petrochemical / Refinery / Pipeline project experience is highly preferred.

Education & Skills
Bachelor’s Degree or Diploma in Business Administration, Engineering, Information Management, or a related field.
Strong knowledge of MS Office, particularly Excel and Word.

Preferred
Experience with Aconex, EDMS, SharePoint, or similar systems.
Previous experience on major Oil & Gas EPC projects.
Client/PMC document control experience is an advantage.
Knowledge of ISO 9001 document control requirements is preferred.

Email :[e-mail] the Position Name Document Controller.