Document Controller

Ali & Sons Co; Abu Dhabi, Dubai; On-site; AED 111,600 - 167,400; Full time

Job summary

A reputable engineering firm in the UAE is seeking a Projects Document Controller to manage project documentation. You will ensure organized and compliant documentation systems while coordinating with various stakeholders for project success. The ideal candidate will have a diploma or bachelor’s degree in a related field, along with strong attention to detail and experience in document control systems. This exciting role requires excellent organizational and communication skills.

Qualifications

• Strong attention to detail and high standards of accuracy.
• Ability to coordinate effectively with consultants, contractors, and internal stakeholders.
• Experience working with document control systems and project environments is preferred.

Responsibilities

• Maintain and manage the central project documentation system.
• Receive, review, log, distribute, and track all incoming and outgoing project documents.
• Monitor document workflows and ensure compliance with required formats.
• Prepare and maintain documentation status reports for internal stakeholders.

Skills

Attention to detail

Organizational skills

Time-management skills

Strong communication

Education

Diploma or Bachelor’s degree in Engineering or related field

Tools

Document control systems

Job description

🌟Exciting Opportunity: Join ASRE as a Projects Document Controller (IFM/PMO Division)

Are you highly organized, detail-oriented, and experienced in managing complex project documentation? We are looking for a Projects Document Controller to join the ASRE – IFM/PMO Division and support multiple commercial projects across the Group’s business units in the UAE.

In this role, you will be responsible for maintaining structured, accurate, and compliant documentation systems while coordinating closely with internal teams, consultants, contractors, and authorities to ensure smooth project execution and audit readiness.

Key Responsibilities:

• Maintain and manage the central project documentation system, ensuring all records are organized, current, and easily accessible.
• Scan, file, and properly archive all received documents in accordance with company procedures.
• Receive, review, log, distribute, and track all incoming and outgoing project documents, including drawings, RFIs, submittals, change requests, reports, and correspondence.
• Monitor document workflows and ensure consultants and contractors comply with required formats, protocols, and submission timelines.
• Maintain drawing registers and ensure only approved and current versions are circulated.
• Support the Projects Manager and project teams with accurate documentation for meetings, approvals, and reporting.
• Archive superseded drawings, submissions, and correspondence for audit and future reference.
• Track submission deadlines and follow up with consultants and contractors on outstanding documents.
• Ensure consistency in document naming conventions, numbering, and version control.
• Prepare and maintain documentation status reports for internal stakeholders.
• Maintain confidentiality and control access to sensitive and classified project information.
• Ensure accuracy and compliance of all electronic and hard-copy records in line with company regulations.
• Support continuous improvement initiatives related to document control systems and procedures.

What We’re Looking For

• Education:
  Diploma or Bachelor’s degree in Engineering, Construction Management, Business Administration, or a related field.
  Document control training or certification is an added advantage.
• Experience & Skills:
  Strong attention to detail and high standards of accuracy.
  Excellent organizational and time-management skills.
  Ability to coordinate effectively with consultants, contractors, and internal stakeholders.
  Strong communication and reporting skills.
  Experience working with document control systems and project environments is preferred.

Ready to Be the Backbone of Project Excellence?

If you excel in document control, thrive in structured environments, and enjoy supporting complex projects with precision and professionalism, we invite you to apply and become part of the ASRE IFM/PMO Division.